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Senior Project Administrator
Aecom
Senior Project Administrator responsible for coordinating project schedules, preparing project documentation, and managing budgets and resources for Defence projects.
16d ago
Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Adelaide, South Australia, Australia
Onsite
Company Size
51,000 Employees
Service Specialisms
Engineering
Construction Services
Project Management
Design
Architecture
Consulting
Environmental Services
Program Management
Sector Specialisms
Industrial
Agriculture, Food & Beverage
Automotive & Heavy Equipment & Machinery
Data Centers & Digital Infrastructure
High Performance Logistics
Energy
Renewable Energy
Grid Modernization
Role
What you would be doing
project support
workflow streamlining
milestone tracking
quality checks
risk management
budget assistance
- Support Project and Design Managers by streamlining workflows, tracking milestones, and maintaining smooth team communication.
- Coordinate project schedules, activities, and deadlines, ensuring Defence projects stay on track and deliver on time.
- Build strong stakeholder relationships, contribute to quality checks, support risk management, and help maintain audit readiness across projects.
- Prepare, manage, and maintain project documentation, including minutes, reports, correspondence, and records of decisions, in line with governance standards.
- Assist with budgets, invoices, procurement, and resource allocation, working closely with finance teams to ensure accurate tracking and compliance.
What you bring
microsoft office
ms project
sharepoint
defence clearance
australian citizen
7+ years
- Skilled in Microsoft Office and project management tools (MS Project), with SharePoint experience advantageous; familiarity with project governance, risk management, and quality processes.
- Professionalism and adaptability: Proactive, solutions-focused, collaborative, and able to thrive in fast-paced, multidisciplinary teams.
- Please note, due to the nature of this role you will be required to obtain a Defence Clearance. Therefore, Australian Citizenship is required, with prior or current Defence clearance preferred (or ability to obtain).
- Proven project administration experience with, ideally 7+ years supporting projects in construction, infrastructure, professional services, or Defence, with the ability to manage multiple priorities and meet tight deadlines.
- Excellent communication and stakeholder management with the ability to build relationships, coordinate across teams, and prepare professional reports, correspondence, and presentations.
- Strong organisational and multitasking skills: High attention to detail, ability to maintain accurate records, track milestones, and ensure projects run smoothly.
- Flex public holidays – swap Easter or other holidays for ones that suit you better
- Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities
- Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
- Purchase up to 6 weeks additional annual leave per year
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- defence clearance required, australian citizenship is mandatory, prior or current defence clearance preferred or ability to obtain
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Company
Overview
Born 1990
Year of Formation
The company was formed in 1990 through the merger of five legacy firms.
$16B annual revenue
Annual Revenue
The company generates over $16 billion in revenue annually and ranks highly in ENR's global design firm lists.
150+ countries
Global Presence
The company operates in over 150 countries worldwide.
Megaprojects delivery
Project Scope
The company is known for delivering megaprojects such as cable-stayed bridges, Olympic venues, ports, transit hubs, and disaster recovery works.
- Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century.
- Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada.
- Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.
- Safety first - We put safety at the core of everything we do.
- Integrity - We act with the highest ethical standards.
- Collaboration - We believe in the power of teamwork.
- Innovation - We embrace creativity and foster new ideas.
- Sustainability - We are committed to creating a sustainable future.
2040
Net Zero Carbon Target
Committed to achieving net zero carbon emissions by 2040.
50%
Emission Reduction Target
Committed to reducing operational carbon emissions by 50% by 2030.
- Focus on decarbonization across client projects and operations.
- Developed strategies for climate resilience and adaptation.
- Initiated projects that contribute to sustainable infrastructure and urban planning.
50% gender parity
Gender Parity Target
Aim to achieve gender balance in leadership positions by 2030.
35% increase
Women Leadership Growth
Achieved significant growth in women representation in leadership roles in 2022.
- Committed to increasing racial and ethnic diversity across the company.
- Implemented programs to foster a diverse and inclusive workplace culture.
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