Provides public transportation services including buses, ferries, and streetcars in Jacksonville, FL.
Provides high-level executive administrative support to the SVP of Infrastructure & Development.
2 days ago ago
Expert & Leadership (13+ years)
Full Time
Jacksonville, FL
Office Full-Time
Company Size
2,300 Employees
Service Specialisms
Public Transportation
Bus Services
Paratransit
Mobility Solutions
Transportation Planning
Transit Operations
Infrastructure Development
Sector Specialisms
Transportation
Infrastructure
Mass Transit
Highways
Bridges
Parking Management
Traffic Engineering
Multimodal Connections
Role
Description
budget reporting
meeting scheduling
powerpoint prep
project coordination
travel arrangement
confidential docs
Report monthly status of division’s fiscal year budget by each department.
Schedule public appearances for the SVP and ensure the External Affairs department is notified of same.
Provide high-level executive support for the SVP.
Schedule virtual and in-person meetings in behalf of the SVP and the Division staff and plan all meeting details. Send out recaps and next step action items to attendees.
Record and prepare meeting minutes, if necessary.
Receive incoming mail directed to the SVP and compose responses as required and/or forward the same to appropriate staff for response and follow-up.
Respond to inquiries from the public/business community in person and by telephone concerning the Authority and its services, functions and processes.
Allocate assignments and work to the SVP’s direct reports as deemed appropriate.
Review and/or prepare PowerPoint presentations, agendas and other related materials for presentations at meetings, and handle the mechanics of the PowerPoint equipment and technology.
Notarize documents for the Agency – Controls use of Corporate Seal.
Coordinate special projects as assigned by the SVP and provide research for same.
Communicate with the Board of Directors, elected officials, community leaders, the general public, customers and other representatives in referring calls, disseminating messages, mailings and other information. Handle special projects/information requests resulting from these contacts.
Prepare and/or provide administrative/statistical reports for the SVP and maintain executive reporting data, seminar reports, etc., as required to ensure the Authority's progress toward achieving its objectives and goals.
Prepare Division’s monthly report using the division’s weekly reports and input from the senior leaders and submit to Board Liaison by established deadline.
Coordinate the research and development of materials for use by the SVP for public appearances and meetings.
Handle and maintain the confidentiality of highly confidential documents, materials and information relating to the Authority and its Governing Board, etc.
Arrange and organize travel for SVP and Division staff. Book travel for your Executive, including flights, transportation, and lodging.
Requirements
microsoft office
oracle firefly
project management
strategic thinking
high school
executive support
Ability to work effectively with the Board of Directors, political leaders, community leaders, the general public and JTA employees in a courteous and professional manner.
Ability to coordinate and manage projects.
Ability to use word processing, spreadsheet and related software applications, specifically, Microsoft Word, Excel, PowerPoint, Access, SharePoint, Firefly (Oracle), and Flow Charting software.
Ability to communicate effectively both orally and in writing, including preparing written reports and memoranda.
Must be familiar with city, state and federal elected/appointed officials and their roles as they relate to Authority activities to effectively carry out responsibilities and respond to their requests.
Must work well under pressure, juggling multiple tasks, projects and timelines to meet deadlines, and have excellent organization, time/project management skills.
Familiarity with community relations and customer service initiatives.
Must have strong analytical and problem-solving skills.
Ability to think strategically, act independently, and be proactive with limited supervision.
Strong interpersonal skills.
Considerable knowledge of all laws, rules and regulations relating to the program areas within the Authority.
High school diploma or acceptable equivalency diploma.
Six (6) years of experience in executive administrative support, or an equivalent combination of college coursework and experience.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
all offers contingent upon pre‑employment drug testing.
safety‑sensitive positions subject to random drug and alcohol testing.
Company
Overview
Founded to serve the transportation needs of Jacksonville, Florida, the Authority offers bus, ferry, and streetcar services.
Focused on providing safe, accessible, and sustainable transportation options to meet the growing needs of the community.
Typical projects involve modernizing transit infrastructure, expanding service networks, and improving operational efficiency.
Recognized for delivering innovative transit solutions and continuously evolving to meet the city's transportation demands.
Culture + Values
Customer Focused: Providing excellent customer service is at the core of what we do.
Innovation: Embracing new technologies and solutions to improve mobility.
Teamwork: Working collaboratively across all levels to achieve success.
Integrity: Acting ethically and responsibly in all aspects of our work.
Accountability: Taking responsibility for actions and results.
Environment + Sustainability
2050
Net Zero Target
Aims to achieve net zero carbon emissions by the year 2050.
Investing in electric and hybrid bus fleets to reduce emissions.
Implementation of solar energy solutions at facilities.
Energy-efficient upgrades to facilities and infrastructure.
Promoting public transportation to reduce individual car usage and lower overall emissions.
Inclusion & Diversity
Promoting a diverse and inclusive workforce through targeted recruitment and training.
Encouraging diversity in leadership roles with a focus on equity.
Partnering with local organizations to foster diverse talent pipelines.