Team and Facilities Assistant (Flexible working)

Description

• Maintain inventory and reorder consumables
• Arrange couriers, postage, and deliveries
• Take ownership of all health and safety measures, including first aid supplies, fire safety checks, and maintaining relevant training records
• Manage security and access to our building
• Maintain high standards throughout: well-stocked, tidy, and clean.
• Act as the main contact for utilities (landlord, electricity, internet)
• Support training bookings and related logistics
• Support wider finance activities when needed — including reconciliations, income audit, accounts receivable, and month-end processes
• Manage relationships with suppliers and contractors — from building maintenance and cleaning to facilities services — ensuring reliability and good value
• Raise and place orders on behalf of the team, ensuring items are ordered accurately and cost-effectively
• Check and process deliveries, arrange returns when necessary
• Organise team lunches and socials
• Keep the office running smoothly day to day — an efficient and welcoming space for everyone
• Oversee office equipment maintenance, keeping everything in excellent working order.
• Troubleshoot and resolve any operational issues quickly, keeping things running without disruption.
• Set up new supplier accounts and handle credit applications
• Organise flights, accommodation, and vehicle hire
• Ensure the team has what they need, when they need it e.g. PPE, office supplies, stationery, coffee and tea etc.
• Check and process team expenses to ensure prompt repayment

Requirements

• Communicate clearly and calmly, even when things get busy
• Have a knack for keeping people, places, and processes in sync
• Have familiarity with basic bookkeeping or office management tools (e.g. Google Sheets, Xero or similar)
• Are proactive and happy to chase loose ends without being asked

Benefits

• Love organisation and get satisfaction from ticking things off lists
• Competitive salary (£28K–£35K pro rata depending on experience)
• Flexible working with 20–25 hours per week, spread across 3-5 days

Training + Development

Interview process

Visa Sponsorship

Security clearance