Office Management Specialist (OMS)

Description

The specialist will manage time and attendance, coordinate complex travel arrangements, support visitor arrivals, and oversee office and conference room upkeep. Additional duties include handling documentation, operating office equipment, preparing correspondence, assisting with security clearances and onboarding, maintaining records, and supporting meetings and special projects.

• Assist staff with travel‑related tasks.
• Track staff time and leave; support timekeeping.
• Support visitor arrival and coordinate office and conference‑room facilities.
• Escort cleaning and maintenance staff.
• Maintain file documentation and storage per Department policy.
• Scan, fax, and shred correspondence as needed.
• Ensure continuous operation of office equipment (printers, fax, copier).
• Prepare office correspondence and obtain proper approvals.
• Assist with security clearances, building passes, and onboarding of new or transferring personnel.
• Maintain organizational charts, phone lists, desk locations, and IT asset records.
• Assist with setup for office‑wide meetings and monthly learning events.
• Carry out special projects as directed.

Requirements

Guidehouse is hiring an Office Management Specialist (OMS) to join a Department of State team, providing efficient administrative, travel, and logistical support. The role demands a self‑starter who can multitask, prioritize competing assignments, and maintain precision in a dynamic environment.

Candidates must hold an active Secret security clearance, possess a bachelor’s degree, and have three years of professional experience, including at least one year in a federal administrative role.

Preferred qualifications include experience with the Department of State, the ability to work independently, strong research, organization, and interpersonal skills, excellent oral and written communication, multitasking ability, and rapid learning of proprietary administrative systems.

• Hold an active, maintained Secret federal or DoD security clearance.
• Possess a bachelor's degree.
• Three years of professional experience, including one year in a federal administrative role.
• Experience working with the Department of State.
• Ability to work independently.
• Strong research, organization, and interpersonal skills.
• Excellent oral and written communication skills.
• Ability to manage multiple tasks simultaneously.
• Quickly learn proprietary applications for travel, time and attendance, and procurement.

Benefits

The position offers a salary range of $98,000 to $163,000, with compensation based on skill sets, experience, and other factors. Guidehouse provides a comprehensive total rewards package that includes medical, dental, vision, and prescription coverage, paid time off, a discretionary bonus, parental leave, 401(k), life insurance, HSAs, FSAs, disability coverage, student loan repayment, tuition reimbursement, development opportunities, referral bonuses, corporate events, emergency childcare, and a mobility stipend.

• Medical, prescription, dental, and vision insurance.
• Paid sick time, company holidays, and parental/adoption leave.
• Discretionary variable incentive bonus.
• 401(k) retirement plan.
• Basic and supplemental life insurance.
• Health Savings Account and Flexible Spending Accounts.
• Short‑ and long‑term disability coverage.
• Student loan repayment assistance.
• Tuition reimbursement and personal development opportunities.
• Skills development, certifications, and employee referral program.
• Corporate‑sponsored events, community outreach, and emergency backup childcare.
• Mobility stipend.

Training + Development

Interview process

Visa Sponsorship

Security clearance