Description
document drafting
file management
travel coordination
calendar management
meeting coordination
project oversight
To provide high-level administrative, organizational, and communication support to the Chief Executive Officer (CEO), ensuring the efficient operation of the Executive Office and enabling the CEO to focus on strategic priorities, business development, and stakeholder engagement.
- Draft, edit, and proofread official communications, reports, memos, and emails.
- Manage administrative works and logistical support for the CEO.
- Deal with confidential correspondence, reports, and presentations related to CEO office.
- Assist in preparing materials for board meetings, strategic reviews, and operational updates.
- Maintain and update files, records, and documents relevant to the CEO's office in an organized and confidential manner.
- Organize domestic and international travel arrangements, including flight bookings, visas, accommodation, and itineraries for the CEO.
- Liaise with internal departments such as HR, Legal, Finance, and Operations to facilitate executive-level requests.
- Manage and maintain the CEO’s calendar, appointments, and meetings ensuring all required documentation and materials are prepared in advance.
- Oversight of special projects.
- When required act as the primary point of contact between the CEO and internal/external stakeholders.
- Assist with special projects and confidential assignments as directed by the CEO.
- Take meeting minutes and follow up on action items.
- Ensure timely and professional responses to inquiries and requests directed to the CEO.
- Oversee the CEO's office operations, ensuring alignment with company strategies and managing cross-departmental tasks.
- Monitor office supplies and manage service requests for the Executive Office.
- Plan and coordinate executive meetings, board meetings, and company events, including logistics and agenda preparation for the CEO.
Requirements
ms office
5+ years
exec assistant
bachelor's
arabic
pmp
Excellent written and verbal communication skills in English and Arabic.
Quick learner with the ability to grasp new systems and processes efficiently.
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong interpersonal and stakeholder management abilities.
Detail-oriented with a high degree of accuracy in all tasks.
5+ years of experience as an Executive Secretary or Executive Assistant, preferably supporting C-level executives.
High level of professionalism and discretion in handling confidential information.
Ability to multitask and work under pressure with minimal supervision.
Attentive and responsive to the CEO’s needs and company priorities.
Professional certifications (e.g., Executive Assistant Certification, PMP) are a plus.
Bachelor’s degree in business administration, Management, or a related field.
- Requires broad organizational knowledge.
- Ability to manage the board of directors meeting agenda, schedule meetings & subcommittee meetings as well.
Benefits
Information not given or found
Training + Development
Information not given or found
