Administrative Assistant

Description

• Maintain office organization by managing supplies, coordinating service vendors, and supporting general office upkeep
• Update basic project sheets, staff bios, or company information as needed
• Assist with assembling simple proposal or qualifications materials using established templates (training provided)
• Assist with onboarding tasks such as preparing welcome materials or maintaining records
• Support internal events, conference registrations, and occasional community or team activities
• Coordinate meeting logistics, prepare agendas, and help track follow-up items
• Support project teams with basic data entry, record keeping, and document tracking
• Assist with document preparation such as proofreading, formatting, scanning, and organizing files
• Help maintain shared drives, electronic filing systems, and administrative documents
• Provide daily administrative and receptionist support, including greeting visitors, answering phones, scheduling meetings, and assisting office staff

Requirements

A well-established construction general contractor specializing in educational projects (K-12 & K-14) is seeking a reliable and organized Administrative Assistant to support daily office operations in the Sacramento, CA office. This role focuses on providing essential administrative, receptionist, and coordination support to office leadership and project teams. The ideal candidate is detail-oriented, proactive, and eager to grow within a professional office environment. Light support for proposal or marketing materials may be requested, but no prior experience is required.

• 1–2+ years of office administration, receptionist, or clerical experience
• Comfortable working onsite full-time in Sacramento, CA
• Comfort assisting with basic updates to company materials or templates
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to stay organized, manage multiple tasks, and maintain accuracy
• Familiarity with document organization or formatting in Word or PDF software
• Strong communication skills and professionalism when interacting with staff, clients, and visitors
• Light exposure to RFP/RFQ or proposal processes (not required)
• Strong attention to detail in scheduling, document handling, and written communication
• Experience in construction, architecture, engineering, or other professional services environments
• High level of reliability, confidentiality, and customer-service mindset

Benefits

Salary: $52,000 - $56,000 DOE

Training + Development

Interview process

Visa Sponsorship

Security clearance