Inventory Coordinator

The Inventory Coordinator manages inventory levels to support efficient operations and customer demand while minimizing costs. This role analyzes materials requests, coordinates with procurement and the central warehouse, oversees inventory counts, and ensures database accuracy. Responsibilities include setting min-max levels, optimizing inventory balance, supporting the hub-and-spoke program, managing inventory locations, and performing weekly reconciliations between ServiceMax and Microsoft Dynamics. The ideal candidate is detail-oriented, analytical, and skilled in inventory management systems.

• Occasional overtime during peak seasons, counts, audits, or reconciliations.
• Demand Forecasting: Utilize historical data, market trends, and field operation requests to predict inventory needs and ensure adequate stock levels.
• Min-Max Levels & Re-Ordering Points: Establish and maintain minimum and maximum inventory levels and re-ordering points to optimize stock availability and minimize excess inventory.
• Collaboration: Work closely with procurement, warehouse, finance, field operations, and sales teams to coordinate inventory replenishment and resolve supply chain issues.
• Weekly Reconciliations: Perform weekly reconciliations between ServiceMax and Microsoft Dynamics to ensure all inventory consumptions are accurately and promptly reflected in the ERP system.
• Database Accuracy: Maintain and update the item database in the inventory system of record, ensuring data accuracy, consistency, and prevention of duplications through regular reviews and data cleansing.
• Inventory Monitoring & Analysis: Track inventory levels, turnover rates, and stock movements to identify trends, discrepancies, and opportunities for improvement.
• Reporting: Generate and analyze reports on inventory performance, including stock levels, aging inventory, and reorder points, to support decision-making.
• Inventory Optimization: Secure optimal inventory balance by aligning stock levels with demand forecasts, reducing carrying costs, and preventing stockouts or overstock situations.
• Item Creation & Rationalization: Create new inventory items in the system with accurate and standardized data, and rationalize existing items to eliminate redundancies and streamline inventory.
• Inventory Centralization: Maximize inventory centralization to support the hub-and-spoke program, ensuring efficient distribution from the central warehouse to field locations.
• Onboarding & Offboarding Inventory Counts: Manage setup and closure of site inventory counts.
• Audit Representation: Represent supply chain management during inventory audits, ensuring compliance with company policies and regulatory requirements.
• Inventory Counting Program: Coordinate regular inventory counting programs with the central warehouse and field locations to ensure accuracy and consistency.
• Inventory Location Management: Establish and maintain new storage locations and bin assignments.
• Process Improvement: Identify and implement process improvements to enhance inventory accuracy, reduce waste, and improve operational efficiency.
• Inventory Coordination: Signal procurement to purchase items not in stock and coordinate with the central warehouse to ensure inventory availability for field operations.
• Materials Request Analysis: Analyze materials requests from field operations to determine inventory needs and prioritize fulfillment.

Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role. All candidates receiving an offer of employment must successfully complete a background check and any other tests that may be required, in compliance with all federal laws and the state in which the candidate resides.

• Experience with database management, min-max settings, and reconciliations.
• Proficient in Microsoft Dynamics, ServiceMax, or similar ERP systems.
• Attention to Detail: High accuracy in database management and reconciliations.
• Certifications (Preferred): APICS CPIM, CSCP, or similar.
• Education: Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Communication: Excellent collaboration and communication skills.
• Strong organizational and time-management skills.
• Advanced Excel skills (pivot tables, VLOOKUP, etc.).
• Office-based with frequent warehouse or field visits.
• Adaptable to changing priorities and business needs.
• Problem-Solving: Ability to identify and implement solutions.
• Team-oriented with independent work capability.
• Experience: 5-7 years in inventory management or supply chain coordination.
• Knowledge of demand forecasting and hub-and-spoke models.
• Proactive problem-solving and process optimization.
• Analytical Skills: Strong data analysis and decision-making abilities.

Working Conditions