Assistant Property Manager ( CRE )

Description

• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
• Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies
• Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office
• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date
• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator
• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval
• Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager
• Oversee maintenance of work order and purchase order systems
• Coordinate tenant move ins and move outs, including furniture delivery and pick up
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
• Prepare and coordinate bid proposals and service contracts
• Assist in lease administration activities, including abstracting leases and keeping our database current
• Ensure Certificates of Insurance for tenants and vendors are up to date

Requirements

• Sense of Urgency
• Communication Proficiency (oral and written)
• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
• Experienced in managing vendors, bidding out services, administering COI's, and drafting contracts.
• Organization skills
• Time Management skills
• Proficiency in Microsoft Office Suite
• High school diploma/GED equivalent; Bachelor’s Degree preferred
• At least 1- 2 year of real estate property management

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance