Controller

Description

Payroll Processing Support

• Perform weekly cash analysis.
• Prepare profitability estimates (weekly), financial statements (monthly, quarterly, annually), board reports (quarterly, annually) and regular internal accounting reports and financial committee reports.
• Lead the Financial Accounting team.
• Provide information for income tax reporting, tax planning, FAR audits, census requirements, and contract compliance; interface with support firms.
• Provide reports for reconciling unbilled and revenue recognition.
• Conduct payroll general ledger entries and monthly job cost variance entries and reconciliation.
• Ensure that quality assurance procedures are followed, including review of lessons learned, correct period recording, transaction cut-off controls, proper electronic records, and workpaper standards.
• Manage the monthly accounting cycle checklist and calendar.
• Prepare and submit various business tax forms and complete annual 1099 reporting.
• Provide training or mentoring and participate in annual reviews for financial accounting team.
• Monitor bank and investment account activity.
• Back-up payroll as needed and work with payroll specialist on quarterly differential pay.
• Perform month-end close procedures.
• Work with the Director of Business Operations and the IT Manager to implement automated workflows in Deltek Vantagepoint.
• Provide financial reports and data to external collaborators.
• Periodic review of, testing, and updating or creating existing documentation.
• Maintain accounting for a joint venture.
• Ensure revenue is recognized in accordance with GAAP for Time and Materials with and without limits, Fixed Fee.
• Assist Director of Business Operations and CEO with cash flow projections, budget, and financial forecasts including ESOP-related expense estimates.
• Ensure accounting documentation is complete, maintained, and meets company standards.
• Assist with management of the ERP system (Deltek Vantagepoint).

Requirements

Stillwater Sciences seeks an experienced Controller to join our accounting group in either our Berkeley or Sacramento office. In the role of Controller, you will have a wide variety of responsibilities consistent with a small-to-mid-size consulting firm. At Stillwater, the accounting group is segmented into two primary functions: (1) financial accounting and (2) project accounting. In this role, you will report directly to the Director of Business Operations and will be responsible for directly managing the financial accounting team. Although the Controller’s primary responsibility is financial accounting, there are interfaces with Project Accounting functions, and the Controller is expected to fully support those interfaces and provide guidance and support as necessary.

We request that you do not use AI tools in preparing your application. We do not use AI or computer screening when reviewing applicants and ask that you offer us the same respect.

• Knowledge of financial concepts, practices, and procedures in the AEC industry.
• CPA or CMA preferred but not required.
• Knowledge of Deltek Vantagepoint or similar ERP used for project/management accounting.
• Intermediate to advanced MS Excel, Word, Outlook, and Adobe Acrobat skills.
• Experience with compliance including income tax, business tax, use tax, US Census, US government contracting compliance reporting, or similar.
• Comprehensive understanding of standard commercial contracting terms.
• Strong knowledge of GAAP, management accounting principles, internal controls, and financial reporting.
• 10+ years of accounting experience with at least 3 years in Controller or equivalent role.
• Experience working with payroll, accounts payable, and accounts receivable processes.
• Bachelor’s degree in Accounting, Business Administration, Finance, or related discipline.

Benefits

Revenue Recognition

• Stillwater Sciences provides a competitive compensation package including a 401(k) plan, ESOP (Employee Stock Ownership Plan), and full health, vision, and dental care.
• Hybrid role (3+ days/week in office), beginning with 5 days/week in office work for first three months.
• Annual salary $110,000-$150,000, commensurate with qualifications and experience.
• Full-time (40 hours/week) position with benefits, located in our Berkeley or Sacramento location.

Training + Development

Interview process

Visa Sponsorship

Security clearance