Property Administrator at Transwestern in Miami, FL | Kablio

Role

Description

lease administration

invoice processing

contract tracking

financial spreadsheets

tenant relations

meeting coordination

Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
Greet tenants, prospective tenants, vendors, and guest.
Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
Maintain parking/building access card records.
Prepare financial spreadsheets.
Order and maintain adequate stock of office supplies.
Prepare and coordinate bid proposals and service contracts and approved invoices.
Schedule and coordinate meetings/special events as requested.
Maintain tenant contact, vendor contact list, and insurance information.
Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
Invoice tenant rebills (meter readings, HVAC, etc.).
Promote and foster positive relationships with tenants and owners.
Order tenant door plaques and directory strips; maintain property signage.
Assist with monthly and quarterly management reports as well as annual budget preparation.
Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
Prepare and distribute tenant move-in packages; order tenant gifts as needed.
Maintain lease and property files.

Requirements

ms 365

excel

argus

high school

customer service

communication

Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
Ability to keep information strictly confidential.
A high school diploma or GED equivalent (college courses preferred).
Strong customer service orientation.
Argus, accounting software such as MRI or Skyline proficiency preferred.
At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
Must be able to handle multiple projects, changing priorities and a continually heavy workload.
Exceptional oral and written communication skills.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

pre‑employment background checks may include criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
candidates must also pass a drug screen before starting.

Company

Overview

Founded with a focus on real estate services, Transwestern has become a leader in commercial real estate.
The company specializes in delivering integrated services across investment, development, and management.
Known for their expertise in both the commercial and industrial sectors, they offer tailored solutions for clients.
With a robust presence in the U.S., Transwestern has completed numerous landmark projects across key cities.
Transwestern has cultivated a reputation for innovation in asset management and real estate brokerage services.
Their commitment to providing strategic insights in the real estate market has led to long-term success and partnerships.
Notable for their work in revitalizing urban spaces and creating sustainable, high-performance buildings.

Culture + Values

Integrity - We do the right thing, even when no one is looking.
Collaboration - We believe in the power of teamwork to achieve results.
Excellence - We set the standard for quality and performance.
Innovation - We seek creative solutions to continuously improve.
Accountability - We take responsibility for our actions and outcomes.
Respect - We treat others with kindness, dignity, and empathy.

Environment + Sustainability

2050

Net-Zero Commitment

Aiming to eliminate all carbon emissions by the year 2050, demonstrating leadership in environmental stewardship.

Committed to energy-efficient solutions and sustainable building practices.
Integrate sustainability into real estate services and operations.
Achieved significant energy savings through retrofitting and energy-efficient upgrades.
Actively seek opportunities to reduce the environmental footprint of managed buildings.

Inclusion & Diversity

The company is committed to fostering an inclusive culture and promoting diversity in the workforce.
The company focuses on increasing gender diversity and providing opportunities for women in leadership roles.
They support and promote diversity in hiring, retention, and career development initiatives.

Articles

About Us

Asset Services

Investment Services

Role

Description

lease administration

invoice processing

contract tracking

financial spreadsheets

tenant relations

meeting coordination

Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
Greet tenants, prospective tenants, vendors, and guest.
Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
Maintain parking/building access card records.
Prepare financial spreadsheets.
Order and maintain adequate stock of office supplies.
Prepare and coordinate bid proposals and service contracts and approved invoices.
Schedule and coordinate meetings/special events as requested.
Maintain tenant contact, vendor contact list, and insurance information.
Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
Invoice tenant rebills (meter readings, HVAC, etc.).
Promote and foster positive relationships with tenants and owners.
Order tenant door plaques and directory strips; maintain property signage.
Assist with monthly and quarterly management reports as well as annual budget preparation.
Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
Prepare and distribute tenant move-in packages; order tenant gifts as needed.
Maintain lease and property files.

Requirements

ms 365

excel

argus

high school

customer service

communication

Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
Ability to keep information strictly confidential.
A high school diploma or GED equivalent (college courses preferred).
Strong customer service orientation.
Argus, accounting software such as MRI or Skyline proficiency preferred.
At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
Must be able to handle multiple projects, changing priorities and a continually heavy workload.
Exceptional oral and written communication skills.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

pre‑employment background checks may include criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
candidates must also pass a drug screen before starting.

Company

Overview

Founded with a focus on real estate services, Transwestern has become a leader in commercial real estate.
The company specializes in delivering integrated services across investment, development, and management.
Known for their expertise in both the commercial and industrial sectors, they offer tailored solutions for clients.
With a robust presence in the U.S., Transwestern has completed numerous landmark projects across key cities.
Transwestern has cultivated a reputation for innovation in asset management and real estate brokerage services.
Their commitment to providing strategic insights in the real estate market has led to long-term success and partnerships.
Notable for their work in revitalizing urban spaces and creating sustainable, high-performance buildings.

Culture + Values

Integrity - We do the right thing, even when no one is looking.
Collaboration - We believe in the power of teamwork to achieve results.
Excellence - We set the standard for quality and performance.
Innovation - We seek creative solutions to continuously improve.
Accountability - We take responsibility for our actions and outcomes.
Respect - We treat others with kindness, dignity, and empathy.

Environment + Sustainability

2050

Net-Zero Commitment

Aiming to eliminate all carbon emissions by the year 2050, demonstrating leadership in environmental stewardship.

Committed to energy-efficient solutions and sustainable building practices.
Integrate sustainability into real estate services and operations.
Achieved significant energy savings through retrofitting and energy-efficient upgrades.
Actively seek opportunities to reduce the environmental footprint of managed buildings.

Inclusion & Diversity

The company is committed to fostering an inclusive culture and promoting diversity in the workforce.
The company focuses on increasing gender diversity and providing opportunities for women in leadership roles.
They support and promote diversity in hiring, retention, and career development initiatives.

Articles

About Us

Asset Services

Investment Services