Local Leasing & Accounting Coordinator – Colonie Center

Description

As the Local Leasing & Accounting Coordinator at Colonie Center, you will support and coordinate local leasing activities and oversee accounting and lease administration functions for the property. You will partner closely with the General Manager, Local Leasing Manager, and Property Accountant to support financial performance, leasing operations, and the efficient day-to-day management of the shopping center. You will help maintain accurate financial and tenant records, track leasing activity, and ensure operational processes run smoothly, balancing financial responsibilities with lease administration in a fast-paced, detail-driven environment.

• Assist the Controller with special projects as assigned.
• Support temporary tenant lease accounting, including document review, MRI entry, receivables tracking, and security deposit management.
• Oversee cash management procedures, including petty cash audits, credit card usage, and gift card processes; provide training as needed.
• Maintain and update MRI system data to ensure accuracy and completeness.
• Prepare and distribute year-end 1099s to contractors and consultants.
• Support the Property Accountant with year-end reconciliations and audits.
• Assist with the leasing of temporary tenants, including Retail Merchandising Units (RMUs), kiosks, inline stores, and vending, encompassing lead generation, follow-up, presentations, and lease execution support.
• Participate in additional duties as required to support the successful operation of the shopping center.
• Assist with annual budget preparation and forecasting.
• Assist local leasing tenants with visual merchandising to maximize sales performance.
• Provide administrative and operational support to the Local Leasing Manager.
• Support monthly and quarterly leasing budget forecasts.
• Manage the Accounts Payable process, including routing invoices for approval, entering approved invoices into the system, and maintaining vendor files to ensure proper audit trails.
• Support space turnover and tenant coordination activities.
• Coordinate window displays and visual vignettes.
• Manage the Accounts Receivable process, including monitoring cash receipts, billing tenant recurring charges and adjustments, and performing tenant ledger reconciliations.
• Maintain tenant sales reporting by managing collection and data entry of sales information.
• Assist with the preparation of lease agreements, renewals, and amendments.
• Assist with the preparation and distribution of monthly and quarterly financial reports.
• Assist with payroll reporting, including allocations to project entities and funding verification.

Requirements

We will consider qualified applicants with criminal histories for employment.

• Ability to manage multiple deadlines with attention to detail
• Experience in retail or commercial real estate is a plus
• Strong communication and organizational skills
• Strong Excel skills required; MRI experience preferred
• College degree or two years of relevant experience in accounting, leasing, or administrative support.

Benefits

• Well-being and work-life balance: Paid time off and holidays
• Flexible financial options: Health savings and flexible spending accounts offered
• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection

Training + Development

Interview process

Visa Sponsorship

Security clearance