Subcontract Manager at Vinci Construction Grands Projets Usa in Chicago, IL | USD140,000-150,000 | Kablio

Role

Description

procurement workflow

document control

bid management

dbe compliance

contract drafting

coordination meetings

Subcontract Change Management

Subcontract Drafting Support

Coordinate with relevant reviewers to avoid bottlenecks and maintain timelines.
Verify that all steps, documents, and approvals are correctly uploaded, named, and stored in SharePoint (or similar document-control platforms).
Support processing of subcontractor change requests (PCOs/CORs).
Timely progression of each package through all phases: planning, solicitation, evaluation, approval, subcontract award, and close-out.
Coordinate with Engineering, Project Controls, and Commercial to validate changes.
Manage internal approval workflows according to project thresholds.
Lead, track, and control all steps in the project procurement workflow.
Organize and lead coordination meetings with Engineering, Project Controls, the Diversity/DBE team, and Commercial.
Work with the Contract Administrator to prepare subcontract agreements, purchase orders, and service contracts.
Ensure compliance with Disadvantaged Business Enterprise (DBE) requirements throughout the procurement cycle, including outreach, tracking logs, NAICS code alignment, and Good-Faith-Effort documentation.
Required to wear personal protective equipment (PPE) such as hard hats, safety glasses, and reflective vests when on-site
Coordinate final reconciliation of packages with Project Controls and Commercial.
Coordinate the release of technical bid packages prepared by the Engineering team.
Ensure bids are received, logged, and organized in the designated vendor folders.
Maintain logs, evaluations, and supporting documentation.
Ensure alignment across scope, price, DBE commitments, insurance, and mandatory flow-down requirements.
Ensure all procurement documents (solicitation letters, scope packages, evaluation sheets) meet project procedural and compliance standards.
Ensure full traceability of comments, revisions, and validation steps.
Ensure all records, approvals, correspondence, and compliance documents are archived correctly.
Confirm DBE outreach completion and Buy America compliance prior to approvals.
Maintain the Procurement Plan and Buyout List with Project Controls and the DBE/Diversity team.
Occasional climbing on and off equipment and bending
Prepare or review commercial comparison sheets and evaluation documentation.

Requirements

5+ yrs

design-build

sharepoint

procore

construction degree

bilingual

This role is process-driven, documentation-focused, and requires strong coordination across multiple stakeholders.

Approval Workflow Administration

Knowledge of federally funded project requirements.
Walking and standing while in-office or on-site
Full compliance with DBE, Buy America, and CTA requirements
Accurate and complete documentation for all procurement packages
5+ years’ experience in procurement, subcontract management, or contract administration for construction/infrastructure projects.
Familiar with Design-Build delivery and major transportation/public works projects.
Clear traceability of actions, approvals, and records in project systems
Must be able to lift 25lbs
Ability to collaborate effectively with Engineering, Construction, DBE teams, and Project Controls.
Experience working on Joint Venture (JV) construction projects
Consistent coordination across technical and commercial teams
Bilingual (English/Spanish) beneficial due to subcontractor interface.
Skilled in structured procurement workflows and handling high-volume documentation.
Attention to detail in documentation, accuracy, and traceability.
Comfortable in a fast-paced environment requiring precision and compliance.
Valid Driver’s License
Proficient in document-management and procurement systems (SharePoint, Procore, SmartBid, CMiC).
Clear written and verbal communication.
Degree in Construction Management, Engineering, Business, Law, or related field.
Proactive follow-up and ability to keep processes moving.
Fluent in English with professional proficiency
Experience working with major infrastructure contractors.
Strong organizational and coordination skills across diverse stakeholders.

Benefits

11 Paid Holidays
Medical, Dental & Vision Insurance
Employee Assistance Program (EAP)
Short & Long-Term Disability Insurance
$140,000.00 - $150,000.00
Employee Stock Ownership Plan (ESOP)
Commuter Benefits Program
Company 401(k) Matching Contributions
Vacation Leave
Health Reimbursement Account (HRA)
Sick Leave
Parental Leave
Term Life & AD&D Insurance
Health and Wellness Spending Account

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

$2.78 Billion

Revenue Figure

Chicago’s Red Line metro extension project showcasing significant investment in urban infrastructure.

2008 Project

Historical Milestone

Major wastewater tunnel digs in Detroit, demonstrating early expertise in large-scale infrastructure projects.

Born from VINCI’s global Grands Projets arm, the U.S. unit brings French engineering flair to large‑scale American infrastructure.
It secures landmark contracts—like Chicago’s Red Line metro extension and Virginia’s I‑64 viaducts and tunnels.
Pairs cutting‑edge tunnel‑boring expertise with thorough design‑build delivery.
Tackles ambitious structures: cable‑stayed bridges over the Ohio River, metro transit lines, highway interchanges and water treatment facilities.
Specializes in tunnels, bridges, transit, roads, and water infrastructure, thriving on technical challenge and engineering complexity.
Stories stand out—like the Detroit pressurized‑mud tunnel project, or the iconic Lewis & Clark Ohio River bridge—showcasing technical boldness and scale.

Culture + Values

Our men and women at the centre of our attention
Safety, our shared culture
Environmental transformation, our momentum for accelerated change
Our commitment to positive impact on society
Practices that respect our ethical principles
Risk management culture
Technical expertise and innovation
International, diverse and mixed teams
Synergies
Project‑oriented organisation
Controlling production
Putting people at the heart of our projects
The positive impact of our activities

Environment + Sustainability

40% Reduction

CO₂ Emissions Target

Aims to reduce direct CO₂ emissions by 40% and indirect emissions by 30% by 2030.

90% Recovery

Material Recycling Goal

Aiming to achieve a 90% material recovery rate by 2030.

45% Low-Carbon

Concrete Usage

45% of concrete used is low-carbon ultra-low-carbon concrete Exegy.

14% Reduction

Concrete Savings

Achieved a 14% reduction in concrete quantities on the Chicago Red Line extension, with 50% of the concrete being low-carbon.

Three pillars: reducing CO₂ emissions, circular economy, preserving natural environments
Site-by-site environmental plans with additional targets beyond client requirements
Innovations in hydrothermal gasification and underground hydrogen storage

Inclusion & Diversity

Over 50 offered

Second-career interviews

Senior employees over 50 are offered second-career interviews.

Over 60 offered

Part-time support

Senior employees over 60 are offered part-time roles and return-ticket support.

Since 2014

Multicultural training

‘Managing in a multicultural context’ training has been offered since 2014.

300 employees

Gender diversity days

In 2023, 300 employees attended gender diversity awareness-raising days.

Creating an inclusive environment by fostering diversity and multiculturalism.
Providing equal opportunities for sustainable and varied career paths regardless of background.
Including people with disabilities through ergonomic adjustments, work-life measures, and Trajeo’h retraining.
Integrating international managers with VINCI Mobility, ensuring balanced status and social protection.
Promoting gender diversity through the Grands projets au féminin Steering Committee to increase the number of women.

Articles

Atlantic Bridge, Panama (built by Vinci Grands Projets)

VINCI Construction Grands Projets joins CCI France Australie

Bâtiments expertise (Buildings) on Vinci Grands Projets site

Role

Description

procurement workflow

document control

bid management

dbe compliance

contract drafting

coordination meetings

Subcontract Change Management

Subcontract Drafting Support

Coordinate with relevant reviewers to avoid bottlenecks and maintain timelines.
Verify that all steps, documents, and approvals are correctly uploaded, named, and stored in SharePoint (or similar document-control platforms).
Support processing of subcontractor change requests (PCOs/CORs).
Timely progression of each package through all phases: planning, solicitation, evaluation, approval, subcontract award, and close-out.
Coordinate with Engineering, Project Controls, and Commercial to validate changes.
Manage internal approval workflows according to project thresholds.
Lead, track, and control all steps in the project procurement workflow.
Organize and lead coordination meetings with Engineering, Project Controls, the Diversity/DBE team, and Commercial.
Work with the Contract Administrator to prepare subcontract agreements, purchase orders, and service contracts.
Ensure compliance with Disadvantaged Business Enterprise (DBE) requirements throughout the procurement cycle, including outreach, tracking logs, NAICS code alignment, and Good-Faith-Effort documentation.
Required to wear personal protective equipment (PPE) such as hard hats, safety glasses, and reflective vests when on-site
Coordinate final reconciliation of packages with Project Controls and Commercial.
Coordinate the release of technical bid packages prepared by the Engineering team.
Ensure bids are received, logged, and organized in the designated vendor folders.
Maintain logs, evaluations, and supporting documentation.
Ensure alignment across scope, price, DBE commitments, insurance, and mandatory flow-down requirements.
Ensure all procurement documents (solicitation letters, scope packages, evaluation sheets) meet project procedural and compliance standards.
Ensure full traceability of comments, revisions, and validation steps.
Ensure all records, approvals, correspondence, and compliance documents are archived correctly.
Confirm DBE outreach completion and Buy America compliance prior to approvals.
Maintain the Procurement Plan and Buyout List with Project Controls and the DBE/Diversity team.
Occasional climbing on and off equipment and bending
Prepare or review commercial comparison sheets and evaluation documentation.

Requirements

5+ yrs

design-build

sharepoint

procore

construction degree

bilingual

This role is process-driven, documentation-focused, and requires strong coordination across multiple stakeholders.

Approval Workflow Administration

Knowledge of federally funded project requirements.
Walking and standing while in-office or on-site
Full compliance with DBE, Buy America, and CTA requirements
Accurate and complete documentation for all procurement packages
5+ years’ experience in procurement, subcontract management, or contract administration for construction/infrastructure projects.
Familiar with Design-Build delivery and major transportation/public works projects.
Clear traceability of actions, approvals, and records in project systems
Must be able to lift 25lbs
Ability to collaborate effectively with Engineering, Construction, DBE teams, and Project Controls.
Experience working on Joint Venture (JV) construction projects
Consistent coordination across technical and commercial teams
Bilingual (English/Spanish) beneficial due to subcontractor interface.
Skilled in structured procurement workflows and handling high-volume documentation.
Attention to detail in documentation, accuracy, and traceability.
Comfortable in a fast-paced environment requiring precision and compliance.
Valid Driver’s License
Proficient in document-management and procurement systems (SharePoint, Procore, SmartBid, CMiC).
Clear written and verbal communication.
Degree in Construction Management, Engineering, Business, Law, or related field.
Proactive follow-up and ability to keep processes moving.
Fluent in English with professional proficiency
Experience working with major infrastructure contractors.
Strong organizational and coordination skills across diverse stakeholders.

Benefits

11 Paid Holidays
Medical, Dental & Vision Insurance
Employee Assistance Program (EAP)
Short & Long-Term Disability Insurance
$140,000.00 - $150,000.00
Employee Stock Ownership Plan (ESOP)
Commuter Benefits Program
Company 401(k) Matching Contributions
Vacation Leave
Health Reimbursement Account (HRA)
Sick Leave
Parental Leave
Term Life & AD&D Insurance
Health and Wellness Spending Account

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

$2.78 Billion

Revenue Figure

Chicago’s Red Line metro extension project showcasing significant investment in urban infrastructure.

2008 Project

Historical Milestone

Major wastewater tunnel digs in Detroit, demonstrating early expertise in large-scale infrastructure projects.

Born from VINCI’s global Grands Projets arm, the U.S. unit brings French engineering flair to large‑scale American infrastructure.
It secures landmark contracts—like Chicago’s Red Line metro extension and Virginia’s I‑64 viaducts and tunnels.
Pairs cutting‑edge tunnel‑boring expertise with thorough design‑build delivery.
Tackles ambitious structures: cable‑stayed bridges over the Ohio River, metro transit lines, highway interchanges and water treatment facilities.
Specializes in tunnels, bridges, transit, roads, and water infrastructure, thriving on technical challenge and engineering complexity.
Stories stand out—like the Detroit pressurized‑mud tunnel project, or the iconic Lewis & Clark Ohio River bridge—showcasing technical boldness and scale.

Culture + Values

Our men and women at the centre of our attention
Safety, our shared culture
Environmental transformation, our momentum for accelerated change
Our commitment to positive impact on society
Practices that respect our ethical principles
Risk management culture
Technical expertise and innovation
International, diverse and mixed teams
Synergies
Project‑oriented organisation
Controlling production
Putting people at the heart of our projects
The positive impact of our activities

Environment + Sustainability

40% Reduction

CO₂ Emissions Target

Aims to reduce direct CO₂ emissions by 40% and indirect emissions by 30% by 2030.

90% Recovery

Material Recycling Goal

Aiming to achieve a 90% material recovery rate by 2030.

45% Low-Carbon

Concrete Usage

45% of concrete used is low-carbon ultra-low-carbon concrete Exegy.

14% Reduction

Concrete Savings

Achieved a 14% reduction in concrete quantities on the Chicago Red Line extension, with 50% of the concrete being low-carbon.

Three pillars: reducing CO₂ emissions, circular economy, preserving natural environments
Site-by-site environmental plans with additional targets beyond client requirements
Innovations in hydrothermal gasification and underground hydrogen storage

Inclusion & Diversity

Over 50 offered

Second-career interviews

Senior employees over 50 are offered second-career interviews.

Over 60 offered

Part-time support

Senior employees over 60 are offered part-time roles and return-ticket support.

Since 2014

Multicultural training

‘Managing in a multicultural context’ training has been offered since 2014.

300 employees

Gender diversity days

In 2023, 300 employees attended gender diversity awareness-raising days.

Creating an inclusive environment by fostering diversity and multiculturalism.
Providing equal opportunities for sustainable and varied career paths regardless of background.
Including people with disabilities through ergonomic adjustments, work-life measures, and Trajeo’h retraining.
Integrating international managers with VINCI Mobility, ensuring balanced status and social protection.
Promoting gender diversity through the Grands projets au féminin Steering Committee to increase the number of women.

Articles

Atlantic Bridge, Panama (built by Vinci Grands Projets)

VINCI Construction Grands Projets joins CCI France Australie

Bâtiments expertise (Buildings) on Vinci Grands Projets site