Site Admin

Description

• Assists Project Mangers with submittals and ensures secure mailing and distribution through Procore.
• Retrieve and compile information.
• Maintains inspection reports, and logbooks.
• Operate office equipment.
• Utilize computer software (specified above)
• Supports data entry and document management in Procore, various project management spreadsheets, etc.
• Maintains detailed paper and electronic filing systems, including specifications and manuals, contact lists, contract logs, drawing lists, etc. within Procore.
• Manages bond and insurance application and tracking processes
• Communicates in a timely and professional manner with Project Managers on discrepancies or when input is needed.
• Organize and prioritize information / tasks.
• Maintain records / logs.
• Maintains permit files and logs.
• Drives the distribution of subcontracts, change orders, purchase orders.
• Takes initiative in ensuring activities are complete and reports current status of construction documents, permits, inspection reports, RFI’s, and submittals.
• Maintains project files and performs project file archival.

Requirements

• Ability to manage multiple, simultaneous, competing priorities relative to overall project needs and success with limited direction / oversight.
• Proficiency with English language including effective oral and written communication skills is a must.
• Typing / computer keyboard
• Ability to interact effectively with all levels of the organization in a fast-paced environment.
• Proficiency in internet applications and MS Office Software (Outlook, Excel, Word). Familiarity with Procore, Bluebeam, Adobe Pro.
• Excellent follow-up and organizational skills.
• Three (3) or more years related experience
• Knowledge of A/E/C industry and terms commonly utilized.
• Effective communication skills and excellent attention to detail.
• Effective analytical skills.
• Self-starter with ability to work in both team and individual environments.
• High School Diploma, associate, or bachelor’s degree, preferred.

Benefits

• Employee Assistance Program
• Competitive pay with ongoing performance review and merit increase
• Flexible spending account (Healthcare & Dependent care)
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Short and long-term disability, life insurance, and accidental death & dismemberment
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Emergency Travel Assistance Program
• Group legal plan
• Compensation $55,000-$70,000+ / year, commensurate with experience

Training + Development

Interview process

Visa Sponsorship

Security clearance