Program Support Assistant
Sheladia Associates, Inc.
Assist VP & project leads with admin, scheduling, data tracking, and office operations.
4 days ago ago
$39,000 - $47,000
Intermediate (4-7 years), Junior (1-3 years), Expert & Leadership (13+ years)
Full Time
Huntsville, AL
Hybrid
Company Size
250 Employees
Service Specialisms
Architectural services
Engineering services
Development consulting
Transportation infrastructure
Water resources & sanitation
Energy
Facilities & vertical structures
Monitoring & evaluation
Sector Specialisms
Structures and Facilities
Transportation Infrastructure
Energy
Rural Development
Water Resources & Sanitation
Agriculture
Architecture
Irrigation
Role
What you would be doing
opportunity tracking
spreadsheet management
database updates
document control
calendar scheduling
office liaison
- Review and track the status of GSA E-Buy opportunities
- Prepare and edit correspondence, reports, and presentations
- Coordinate travel arrangements and prepare itineraries
- Develop and maintain spreadsheets and data tables for tracking opportunities, deadlines, and proposal milestones
- Track and organize data from our TSA (Task Schedule Assignment) and internal project schedules.
- Manage and maintain executive calendars, scheduling meetings and appointments
- Assist in maintaining and updating the Federal Compass and GovWin opportunity databases—monitoring solicitations, due dates, and pipeline development activities
- Capture and distribute team meeting notes and action items
- Handle incoming phone calls and emails, responding or redirecting as appropriate
- Ensure contract documents are executed, distributed to all stakeholders, and filed as required
- Order and maintain office supplies
- Organize and maintain paper and electronic filing systems, including within the team’s shared network drive
- Support document control and ensure accurate versioning of proposals, contracts, and project documentation.
- Serve as the local point of contact for Huntsville office communications and logistics.
- Assist in onboarding new local staff in coordination with home office human resources department
- Assist with event planning and coordination, including client visits to the office
What you bring
microsoft office
govwin
associate's degree
problem-solving
detail-oriented
team player
- Ability to work independently as well as being a strong team-player
- Excellent verbal and written communication abilities
- 3 years of administrative experience preferably in an engineering, architecture, or federal contracting environment
- Advance Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Problem-solving skills and flexibility to adapt to changing priorities
- High school diploma or equivalent required; Associate's degree in Business Administration Data Management, or related field preferred
- Attention to detail and accuracy in work
- Ability to maintain confidentiality and handle sensitive information
- Familiarity with Federal Compass, GovWin, or similar opportunity-tracking systems strongly preferred
- Strong organizational and time management skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Founded with a mission to deliver innovative infrastructure solutions across the globe.
- Specializes in transportation, water resources, utilities, and energy projects.
- Focused on providing high-quality engineering, design, and project management services.
- Notable for its expertise in handling large-scale and complex projects across diverse sectors.
- Has been a key player in transforming urban infrastructure and utility systems.
- Works with both public and private sectors to provide sustainable solutions for growth.
- Integrity
- Innovation
- Collaboration
- Commitment to Quality
- Sustainability
- Community Engagement
2035
Net-Zero Target
Aiming to achieve net-zero emissions by 2035.
- Committed to environmental sustainability through comprehensive, data-driven strategies.
- Designing and implementing energy-efficient infrastructure.
- Promoting green building practices and technologies.
- Adopting environmentally friendly project solutions and resource management.
- A diverse, inclusive workplace with policies supporting equal opportunity.
- Gender-related statistics are not publicly available.
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