Occupancy/MAC Planner

Description

• Review and assess space requirements, providing conceptual plans and strategic recommendations to the real estate team and stakeholders, and assisting with the creation of block/stack plans and comprehensive move lists.
• Conduct in-depth interviews and discussions with clients to gather, coordinate, and synthesize project requirements, including functional, operational, and cultural considerations.
• Develop, assess, and continuously refine space utilization and no-show reports (weekly and monthly), reporting findings to stakeholders for follow-up and making recommendations for best practices and adjustments (e.g., policy, process improvements) in collaboration with Workplace Experience (WE) and Administration teams.
• Produce and present professional drawings and presentations to internal stakeholders and client-facing steering committees for review and feedback.
• Regularly review floor plans to ensure proper assignments, booking functionality, and identify space change potential, processing space adds/updates, and creating checklists for onboarding new spaces.
• Run and analyze daily and weekly utilization reports, including monitoring traveler schedules for potential space availability, and coordinate with teams (e.g., conference center team, internal teams) to optimize space use.
• Collaborate with Architectural Vendors and Project Management to investigate and ensure compliance with code requirements and city or county permits for office reconfigurations and moves.
• Prepare forecasts and evaluate space planning trends based on general business conditions to inform future strategies.
• Manage occupancy data by attending space walks for validation, updating occupancy metrics, and accurately entering and maintaining data within the system of record.
• Execute space optimization initiatives by managing seating systems, including cancelling no-shows, accommodating visitors, adjusting locations (e.g., downgrading/upgrading), and managing new hire space bookings and impacted seat reservations due to lotteries or hoteling transitions.
• Collaborate with other team members to gain business intelligence for move and relocation sequencing and execution, attending client meetings, drafting minutes, and obtaining necessary approvals.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Work diligently within standardized procedures and practices to achieve objectives and meet deadlines, impacting the quality of your own work through clear communication, asking questions, and checking for understanding.
• Facilitate post-occupancy support and reviews to ensure project deliverables are executed to client expectations.

Requirements

• Organizational skills with a strong inquisitive mindset.
• Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Experience with CAFM programs highly preferred.
• Intermediate math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.
• Ability to use existing procedures to solve standard problems.
• Experience with analyzing information and standard practices to make judgments.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance