Construction Office Coordinator / Admin Assistant

Description

• Manage calendars following internal standards and playbooks.
• Maintain communication clarity and contribute to improving internal email processes.
• Handle inquiries promptly and support continuous improvement of phone/visitor workflows.
• Follow prep checklists, gather relevant context, and ensure all pre-call materials are ready.
• Manage social media across designated platforms.
• Maintain simple systems that support smooth daily operations.
• Provide a warm, professional first impression for callers and visitors.
• Prepare accurate documents, forms, and templates.
• Support efficient organization of documentation and operational checklists.
• Manage mail, supplies, cleanliness, and overall office functionality.
• Prevent conflicts, coordinate meetings and events, and ensure leadership has what they need.
• Assist with simple online updates as assigned.
• Organize inboxes, draft timely responses, and flag priority messages.

Requirements

• Proficiency in Google Workspace or Microsoft Office
• Experience in construction, trades, or field-service environments strongly preferred
• Strong written and verbal communication skills
• Experience in office administration or administrative support
• Ability to create templates, checklists, or process improvements
• Strong organizational skills and comfort with process-driven work
• Ability to manage multiple priorities with accuracy

Benefits

• Collaborative work environment
• $25.00 - $35.00 an hour based on experience

Training + Development

Interview process

Visa Sponsorship

Security clearance