Full‑service geotechnical engineering, construction materials testing & environmental services.
Supports project operations through admin tasks, scheduling, invoicing, and communication.
4 days ago ago
Junior (1-3 years)
Full Time
March Air Reserve Base, CA
Office Full-Time
Company Size
4,000 Employees
Service Specialisms
Engineering
Environmental services
Testing
Inspection
Energy efficiency program delivery
Demand response strategies
Program management
Field operations
Sector Specialisms
Transportation
Infrastructure
Water and Wastewater
Technology
Power Transition
Healthcare
Education
Industrial
Role
Description
invoice processing
contract management
data entry
client communication
erp setup
file management
Prepare and submit invoices as well as gathers necessary resources.
Assists the Project Manager and coordinates the submission of project proposals, contracts, and project modifications; stays involved with each project until they are completed; and assures projects are closed correctly.
The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
Discuss updates and liaises between clients, analysts, team leaders, and top management, communicate with external clients when necessary to resolve contractual issues.
Complete project set up in ERP system, requests and secures certificates of insurance, organize and maintain digital and physical project files
Requirements
microsoft office
detail oriented
high school
admin support
communication
0-2 years
Strong attention to detail and ability to handle confidential information with discretion.
Strong organizational, time management, and problem-solving skills.
High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
Other required administrative support (filing, organizing, project clean up, responding to emails)
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
Effective verbal and written communication skills to interact with team members and stakeholders.
This position does not require regular travel as part of its primary responsibilities. Travel, if necessary, will be communicated in advance and aligned with business needs.
This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
Ability to work independently and collaboratively in a fast-paced environment.
0-2 years of administrative or office support experience (internship or volunteer experience a plus).