Project Administrator

Description

• Prepare and submit invoices as well as gathers necessary resources.
• Assists the Project Manager and coordinates the submission of project proposals, contracts, and project modifications; stays involved with each project until they are completed; and assures projects are closed correctly.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
• Discuss updates and liaises between clients, analysts, team leaders, and top management, communicate with external clients when necessary to resolve contractual issues.
• Complete project set up in ERP system, requests and secures certificates of insurance, organize and maintain digital and physical project files

Requirements

• Strong attention to detail and ability to handle confidential information with discretion.
• Strong organizational, time management, and problem-solving skills.
• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• Other required administrative support (filing, organizing, project clean up, responding to emails)
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• This position does not require regular travel as part of its primary responsibilities. Travel, if necessary, will be communicated in advance and aligned with business needs.
• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
• Ability to work independently and collaboratively in a fast-paced environment.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance