Administrative Assistant

Description

• Travel to various municipalities within the Metroplex to deliver permits and job documents, research records, or retrieve necessary documents for company projects as well as some couriering between offices. Mileage reimbursement is provided.
• Minor reception work: phone calls, scheduling appointments, administrative computer tasks, coordination of visitors, packages, and interoffice items.
• Maintain office supplies and snacks. Travel intermittently to stores or order online for some supplies and company events. Coordinate with Office Manager as needed for additional items. Maintain common areas to ensure cleanliness and organization.
• Coordinate and schedule office vendors such as maintenance, shredding, housekeeping, etc. and maintain or research contracts.
• Welcome new hires and help get them acquainted with the office and offer training on administrative programs.
• Maintain and utilize petty cash and receipts. Coordinate with accounting.
• Maintain knowledge of employee status in and out of the office and monitor visitor access. Maintain the In/Out Board software. Maintain security awareness and office keys.
• Coordination with other office locations in scheduling and facilitating company events such as luncheons, parties, meetings, announcements as well as taking photos.

Requirements

• Excellent interpersonal & communication skills
• One year of administrative experience
• Knowledge of Microsoft Office Suite: Word, Excel, Outlook, Teams
• Current notary or has eligibility to become notary (A Texas resident at least 18 years of age who has not received a final conviction for a crime involving moral turpitude or a felony.) BHB will sponsor the application fees and surety bond.
• Valid driver’s license and ability to travel locally as needed during business hours
• High school diploma or GED equivalent

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance