Admin Asst Branch

Description

• Provide support for company events and meetings, such as assisting with the setup, preparation, and materials needed for biweekly sales meetings.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Manage daily branch office operations, including maintaining office appearance, handling incoming and outgoing mail, coordinating deliveries, processing accounts payable and receivable, and ensuring office supplies and forms are organized and replenished as needed. Responsibilities also include answering the switchboard, greeting visitors, scheduling appointments, and supporting client communications.
• Partner with the Sales Leader and Assistant Sales Leader to complete a variety of administrative tasks and projects as assigned, ensuring priorities and deadlines are met.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.
• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Maintain office resources, such as managing the sign closet inventory, coordinating sign orders, and fulfilling printing, copying, and binding requests to support business needs.
• Assist with onboarding new team members, including tasks such as mailbox setup, copier access, and other administrative onboarding responsibilities.
• Coordinate scheduling and logistics, including booking and confirming meetings, appointments, and conference room reservations.

Requirements

• Minimum high school diploma or equivalent. Secondary education is preferred.
• Strong organizational skills, accuracy/quality, detail oriented.
• Effective oral and written communication skills with an excellent customer-service focus.
• Experience with Microsoft Office, Google Apps and products, Excel, Adobe Photoshop (or similar), programs. Familiarity with the Internet and e-mail usage.
• Ability to prioritize and handle multiple tasks and project concurrently.
• Effective analytical and problem-solving skills. Attention to detail.
• 1-year clerical/administrative experience.
• Effective analytical and problem-solving skills
• Strong interpersonal skills, a customer service focus and the ability to work as member in team-oriented environment.
• Knowledge of real estate, title and/or mortgage business preferred.
• Ability to operate a multiple line telephone console preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance