Manager of Proposal Team

Description

• Execute established proposal workflows, ensuring compliance with company standards and customer requirements.; identify opportunities for process improvement within the proposal management system; work with various Trimble approved AI tools to make existing processes more efficient.
• Prepare periodic reports of RFP statistics and metrics for sector leadership that include (shortlist rate, revenue associated, products associated, etc.)
• Ensure proposal team members and sector stakeholders contributing the RFx response are following the published proposal management process.
• Manage strategic RFx responses on an individual contributor basis.
• Ensure all RFx responses are delivered by the client/customer due date with high quality
• Distribute RFx workload appropriately across the team ensuring balance, experience development, and utilization of team's skills and abilities.
• Provides experienced guidance to team members to help solve problems and ensure proposals are compelling and competitive.
• Coach and inspire the proposal management team as they provide outstanding customer service to internal customers by coordinating content from multiple internal and external sources that results in excellent, high-quality RFx responses and proposals.
• Proactively identify and mitigate risks both before starting response effort and during proposal development; Review and refine proposal documents (e.g., resumes, project descriptions, and boilerplate content) in coordination with subject matter experts to ensure alignment with company branding and messaging standards.
• Track proposal outcomes in Trello, including win ratios and key performance metrics, to assess the effectiveness of competitive responses.
• Collaborate with internal teams—including, but not limited to, sales managers, solution engineers, legal, and product teams—to research, write, edit, format, and quality-check Trimble Asset Lifecycle Management proposals and RFx responses.
• Be the process owner for the proposal management system (Trello) and proposal response system (Loopio); maintain and update proposal content repositories in Loopio, including functionality matrices, to streamline future responses.
• Manage the end-to-end proposal process, ensuring all deadlines are met.

Requirements

• Strong organizational and time management skills, with the ability to manage multiple proposals simultaneously.
• Experience working under tight deadlines in a high-pressure environment.
• Three (3) to Five (5) years management experience.
• Experience working in government or public sector organizations
• Self-motivated, able to work independently and collaboratively, and provide constructive feedback to enhance proposal quality.
• Experience working in the software and SaaS industry
• 10 years of experience in Proposal Creation and Management.
• Ability to coordinate and lead cross-functional teams without direct authority.
• Experience using Salesforce or other CRM platforms
• Experience working with A. tools (i.e. ChatGPT, Google Gemini)
• Formal training and/or certification in industry standard proposal management practices (APMP, Shipley, etc.)
• APMP Certification or similar.
• Bachelor’s Degree
• Experience with Trello or similar workflow management software
• Excellent written communication skills, with the ability to create visually appealing and persuasive proposal documents.
• Highly skilled in using Microsoft Word, and proficient with Microsoft Excel and Adobe Acrobat.
• Experience with Proposal Management Software (Loopio, RFPio, or similar).

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance