Business Assistant to the management team

Description

• Calendar & Scheduling: Managing appointments, meetings, and travel arrangements.
• Project Coordination: Liaising between teams, tracking tasks, and assisting with project implementation.
• Communication: Handling emails, calls, memos, and acting as a liaison.
• Document & Data Support: Preparing reports, presentations, proofreading, and analyzing data.
• Real-time Support and Emergency Handling: Providing a single point of contact for last-minute changes or emergencies (e.g., delayed flights, rescheduled meetings), offering proactive solutions to minimize disruption.
• Financial/Admin Tasks: Basic accounting, managing expense reports, and handling invoices.

Requirements

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fast-paced environment supporting top managers or CEO. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

• Tech-savviness (Google Workspace, Zoom, Jira, Slack, Notion, Confluence, AirTable, Excel/Google Sheets experienced user)
• Excellent communication (written/verbal) and interpersonal skills.
• Strong business acumen and strategic thinking.
• Exceptional organizational, problem-solving, and multitasking abilities.

Benefits

• Pension plan.
• You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays. The exact dates of the relevant public holidays will be notified to you each year. The office will be closed between Christmas and New Year and this period will be in addition to your annual leave. If for any reason you should be required to work any of the days during the period between Christmas and New Year you will be entitled to the same number of days worked to be taken as holiday in lieu. The Company’s holiday year runs between 1 January to 31 December each year. If the Appointment commences or terminates part way through a holiday year, your entitlement during that holiday year shall be calculated on a pro rata basis rounded up to the nearest half day.
• Paid time off including vacation/sick leave.
• Competitive compensation level will be negotiated with the finalist.
• Visa sponsorship.

Training + Development

Interview process

Visa Sponsorship

Security clearance