Front Desk & Administration Analyst

Description

• Mail and Deliveries: Sort, distribute, and process incoming/outgoing mail, packages, and deliveries.
• Record Keeping: Maintain and update employee files (physical and digital) with a strong emphasis on data security and accuracy. Process and file various documents, including induction forms and policy acknowledgements.
• Office Operations: Maintain a clean, organized, and professional reception area and general office spaces. Monitor and manage inventory of office supplies, breakroom items, and equipment, placing orders as needed.
• Meeting Support: Schedule and coordinate meetings, ensuring meeting rooms are prepared and cleaned afterward. Assist with setup for company events or special visitors.
• General HR Support: Assist the People team with administrative tasks related to benefits enrolment, policy distribution, and organization of People-related events or training sessions. Support ad-hoc People projects as required.
• Front Desk Management: Greet and welcome visitors, clients, and candidates in a professional and friendly manner. Manage and direct incoming calls and taking accurate messages.
• Safety & Security: Serve as the primary Fire Warden for the office, responsible for coordinating evacuation drills, ensuring compliance with fire safety procedures, and acting as the main point of contact during an emergency. Manage visitor sign-in procedures and issue temporary access badges in accordance with security protocols.
• Onboarding & Offboarding: Assist the People team with processing new hire paperwork (visa applications), preparation of welcome packs, and coordination of the first-day logistics. Assist with administrative aspects of employee offboarding.
• Travel Coordination: Act as the main company travel coordinator, responsible for researching, booking, and managing all company flights and accommodations using our preferred vendor system.

Requirements

• Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively.
• Proven experience (2 years min.) in front of office/receptionist, administrative or office management role.
• UAE Driver’s license (advantageous).
• Fluency in English, verbal and written. Arabic and other languages are advantageous.
• Exceptional professionalism and interpersonal communication skills (written and verbal).
• Demonstrated ability to handle confidential and sensitive information with the utmost discretion and integrity.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance