Project Scheduling Coordinator
Mesa Associates, Inc
Manage and update project schedules for utility design projects, liaise with clients and teams.
10 days ago ago
Intermediate (4-7 years)
Full Time
Chicago, IL
Office Full-Time
Company Size
200 Employees
Service Specialisms
Engineering
Consulting
Construction Management
Project Management
Design
Sector Specialisms
Industrial
Electric Utility
Heavy Industrial
Government
Power Delivery
Transmission & Distribution
Substations
High-voltage Electrical
Role
What you would be doing
project scheduling
schedule software
lookahead reports
kpi reporting
schedule updates
change tracking
- Maintain documentation for baseline schedules, revisions, and change approvals.
- Support project managers in controlling schedule performance, analyzing variances, and identifying potential bottlenecks.
- Track new projects and ongoing changes, ensuring updates are communicated timely to clients and other stakeholders.
- Promote consistency in scheduling practices and contribute to process improvement initiatives within the CSPMO.
- Facilitate internal and external meetings, as needed, to review project status, discuss risks, and implement schedule adjustments as needed.
- Generate and present weekly “lookahead” reports summarizing progress, upcoming tasks, and schedule performance.
- Prepare and distribute key performance indicators (KPIs), earned value insights, and trend analyses to leadership and clients.
- Update project schedules regularly, ensuring alignment between engineering deliverables, client milestones, and program objectives.
- Coordinate with stakeholders to assess schedule impacts and resource needs.
- Conduct client site visits especially during project forming phases to align expectations, review schedule progress, and gather updates.
- Develop, maintain, and monitor project schedules in Microsoft Project and/or Primavera P6 in accordance with client requirements and internal Mesa standards.
What you bring
bachelor's
excel
ms project
primavera
cpm
3+ years
- Bachelor’s degree in Engineering, Construction Management, Business, or a related field from an accredited curriculum.
- Willingness to travel for client site visits and meetings (weekly during kickoff, then periodically thereafter).
- Familiarity with power utility generation, substation, communication and line design projects and related engineering lifecycles is preferred.
- Understanding of project controls, sequencing, and critical path method (CPM).
- Advanced proficiency in Microsoft Excel for data analysis and reporting.
- Ability to interpret and apply written schedule criteria from utility clients.
- Strong analytical and organizational skills to manage multiple priorities efficiently.
- Competent in both Microsoft Project and Primavera P6. Prefer proficient to advanced skills in both software’s. Mesa is willing to provide additional training to reach skill level required for career progression.
- Remote & hybrid candidates will be reviewed
- Demonstrate professionalism, ownership, and adaptability while managing multiple projects at varying stages of design and execution.
- Demonstrated ability to maintain complex project schedules and provide analytical reporting to both technical and non-technical stakeholders.
- 3+ years of relevant project scheduling or coordination experience within engineering, design, or utility infrastructure projects. Compensation will be commensurate with years of experience.
- Willing to travel up to 50% at least during client relationship building phases
- Live within reasonable daily commuting distance of Northwest Indiana (Chicagoland suburbs)
- Excellent communication and interpersonal skills for collaboration with engineers, project managers, and clients.
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Training + DevelopmentInformation not given or found
Interview process
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Company
Overview
- Founded with a vision to deliver expert engineering solutions, Mesa Associates, Inc. has a legacy of excellence.
- The company specializes in providing comprehensive services for energy, infrastructure, and water resources.
- Mesa excels in complex projects, offering services ranging from project management to environmental and civil engineering.
- Key projects include large-scale infrastructure developments, government initiatives, and utilities systems.
- Mesa's reputation is built on a commitment to quality, precision, and fostering long-term relationships with clients.
- Their work in water resources and utilities plays a vital role in enhancing regional infrastructure and sustainability.
- Mesa’s engineers and consultants are known for their expertise in tackling tough engineering challenges across industries.
- The company continues to lead in innovation, combining technology and sustainability for impactful project solutions.
Over 850 Personnel
Diverse and Skilled Workforce
The company employs a culturally diverse team of professional, technical, and administrative personnel who are highly skilled in their respective fields.
- We hold high expectations and require a strong level of commitment and dedication from our team yet we have a deep understanding of the need for a healthy work/life balance.
- We believe our employees are the key to our success and we strive to provide a well-balanced environment with an attractive, competitive benefits program.
- Mesa’s associates are encouraged to treat their area of responsibility as if it were their own business.
75% Better
Energy Efficiency Ranking
The Knoxville office earned EPA ENERGY STAR certification, demonstrating superior energy efficiency compared to similar buildings nationwide.
1,000 MW
Renewable Energy Capacity
supports renewable energy projects ranging in scale from 20 MW to over 1,000 MW, showcasing comprehensive engineering capabilities.
- Committed to reducing environmental footprint and improving environmental performance as part of business strategy.
- Established sustainability program sets goals and expectations for day-to-day operations affecting employee and community safety.
- Empowers employees to actively reduce environmental footprint and challenges suppliers to be environmentally responsible.
4.6/5 Rating
Diversity & Inclusion Score
The company's Diversity & Inclusion rating of 4.6/5 on Glassdoor is significantly above the industry average, reflecting strong employee consensus.
4.3/5 Men
Male Employee Satisfaction
Male employees rated the company's gender-based Diversity & Inclusion efforts at 4.3/5 on Glassdoor, indicating high satisfaction among this group.
3.9/5 Women
Female Employee Satisfaction
Female employees rated the company's gender-based Diversity & Inclusion efforts at 3.9/5 on Glassdoor, reflecting positive feedback from this group.
Over 850 Staff
Culturally Diverse Team
The company employs over 850 staff members, emphasizing cultural diversity and sensitivity to client needs.
- Provides equal employment opportunity to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sexual orientation, gender identity, marital status and veteran status.
- Corporate Diversity Plan updated annually to ensure small and diverse businesses can compete for subcontracted work and are afforded full utilization and support.
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