Description

This role is responsible for overseeing the daily operations of the contract administration function, managing workflow distribution, maintaining quality standards, and serving as the liaison between the administration team and senior management. The ideal candidate has a solid background in contract review, negotiation, and administration, with proven leadership capabilities in an office setting.

• Train new and existing team members on contract processes, systems, and tools.
• Act as the communication bridge between the contract admin team and senior manager to ensure alignment of goals, issues, and priorities.
• Assist Contract Administrators in their tasks as needed.
• Develop and maintain efficient processes and standard operating procedures to support a scalable contract administration function.
• Oversee daily operations of the team, ensuring timely and accurate completion of tasks.
• Supervise and lead a team of Contract Administrators, providing guidance, support, and performance management.
• Perform final review and signature of assigned contracts, escalating complex issues as needed.
• Maintain accurate contract records in ERP and CLM systems.
• Monitor and report on key performance indicators (KPIs) to ensure departmental goals are met or exceeded.
• Collaborate with internal stakeholders including Legal, Sales, and Finance to support contract processes.
• Assist in the preparation and management of business & contractor licensing activities and renewals.
• Assign and prioritize work based on business needs, utilizing multiple team email boxes and task queues.
• Review, edit, and negotiate contract terms and conditions with customers to ensure compliance with company policies and risk tolerances.

Requirements

We are seeking an experienced and detail-oriented Contract Administration Supervisor to join our team. In this critical role, you will lead a team of Contract Administrators, providing guidance, support, and performance management while collaborating with internal stakeholders including Legal, Sales, Construction, and Finance to support the US Sales contracting processes. The cornerstone of our success is providing best-in-class customer service and fostering strong relationships with customers and internal stakeholders while ensuring compliance and mitigating risk. If you are a problem solver who is seeking a fast-paced, customer-focused role, this role is for you!

• This position requires minimal physical activity but does require computer usage for an extended period – up to 8 hours in a day.
• Experience working in an office-based, team-oriented environment.
• No unusual environmental, lifting or exertion requirements are associated with this position.
• Certified Federal Contracts Manager (CFCM) or other relevant certifications.
• Demonstrated experience reviewing, editing, and negotiating commercial contracts.
• 3+ years in a supervisory or team leadership capacity.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Familiarity with risk management principles.
• Experience in government contracts and Federal Acquisition Regulations (FAR).
• Solid understanding of legal terminology and contract structures.
• Experience with Enterprise Resource Planning (ERP) & Contract Lifecycle Management (CLM) software; Agiloft experience is strongly preferred.
• 5+ years of experience in contract administration or related role.
• Bachelor’s degree in Business, Legal Studies, or a related field.
• High attention to detail and organizational ability.
• Strong leadership and team management skills.
• Excellent verbal and written communication skills.
• Understanding of insurance terminology, ability to interpret requirements and read certificates of insurance (COIs).

Benefits

The pay range for this role is $80,000 - $90,000. Please note all pay ranges are broadly stated and any final offer is dependent on factors such as location, direct experience, market guidance, internal equity, among other qualifying criteria permitted by law.

The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan and continuing education.

Training + Development

Interview process

Visa Sponsorship

Security clearance