Document Controls Coordinator - Kiewit Power Constructors

Overview

Manages project document control system, handling docs, transmittals, and team coordination.

Key Responsibilities

• document control
• transmittal management
• records retention
• document audits
• confidentiality
• process audits

Tasks

-Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. -Assist with requests for information from external customers, vendors, and internal customers (inter-company). -Train projects on document control standards, workflow, and systems. -Responsible for maintaining the Project Document Control Program throughout the project's lifecycle. -Support the efforts to ensure that the system documents are maintained with accurate and current information. -Oversee the proper approval, maintenance, and distribution of documents and retention policies. -Maintain records of incoming document transmittals and prepare outgoing transmittals. -Guide a team to administer the document flow and distribution at the Project site. -Ensure that the confidentiality of sensitive information is protected. -Responsible for reproduction of documents, preparing reports and addendums. -Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. -Perform process audits to ensure accuracy of all controlled documentation. -Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents. -Participate as needed in corrective/preventive actions items and their investigations.

Requirements

• microsoft office
• edms
• sharepoint
• ineight
• communication
• teamwork

What You Bring

-Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment -The ability to work effectively within a project team with minimal supervision -Knowledge of records/information management principles and their methodologies is an asset -Work productively and meet deadlines timely -Possess excellent interpersonal, written, and verbal communication skills. -Regular, reliable attendance -Proficient in Microsoft Office. -Basic knowledge of Electronic Document Management Systems (EDMS) -Basic knowledge of document control procedures and office equipment such as computers, copy & plotter machines. -Knowledge of SharePoint and InEight software is a plus!

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About Kiewit

-It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions. -Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors. -Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites. -Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables. -With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.

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