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FM Director

Newmark

Provides commercial real estate services including leasing, capital markets, property management, and advisory.

Leads facility management services, overseeing staff, vendors, budgets, and compliance.

7d ago

Expert & Leadership (13+ years), Experienced (8-12 years)

Full Time

Reston, VA

Onsite

Company Size

5,000 Employees

Service Specialisms

Real Estate Advisory

Property Management

Investment Sales

Valuation & Advisory

Capital Markets

Leasing

Corporate Services

Tenant Representation

Sector Specialisms

Flex Space

Healthcare

Life Science

Technology & Innovation

Industrial & Logistics

Retail

Office

Multifamily

Role

What you would be doing

cmms management

vendor oversight

budget development

space planning

inspection audits

client liaison

Ensure timely completion of preventive maintenance and reactive work orders generated by CMMS system.
Attend and participate in external or in-house activities, meetings, organization, etc., as approved or directed by account management.
Direct and oversee maintenance programs relating to the interior and exterior condition and appearance of the building(s) across entire portfolio, project management and the service delivery of required services consistent with client objectives and requirements under the direction of the Senior Account Leader.
Communicate with staff and vendors to obtain input and recommendations that ensure operational and quality standards are maintained.
Collaborate with client on sustainability initiatives.
Prepare and conduct performance reviews, including goal setting for staff. Monitor the progress of staff goals and provide appropriate support. Address unsatisfactory performance as necessary.
Perform project management in new tenant space, working with General Contractors, Landlords and designated vendors to implement standard space layouts and designs.
Provide portfolio wide assistance to the client in the preparation of long-term strategy programs by continually seeking creative methods to increase portfolio operating efficiencies, decrease operating costs, drive cost savings and cost avoidance opportunities, and provide an enhanced real estate environment for corporate client.
Ensure that appropriate inspections and auditing procedures exist and are updated for all functions managed in accordance with company and client policy and operating standards. Serve as on-site point of contact for all inspections and audits.
Ensure data associated with the building(s) are updated in the CMMS system as required.
Overall responsibility for FM staff and vendors supporting the portfolio.
Responsible for the selection of contract services, vendor negotiation of service agreements and day-to-day monitoring of vendor performance to assure full compliance with standards established within the service agreement.
Ensure all services are supported by valid purchase orders that are consistent with budget.
Enforce and facilitate all Environment, Health and Safety policies and plans, including Emergency Preparedness Plans and Business Continuity Plans.
Develop and manage the annual operating and capital budgets for each property in the portfolio, subject to the approval of the Account Manager. Work with Client Accounting to monitor proper accounting procedures and approve portfolio operating expense activity.
Collaborate with Landlords, Property Managers and REITs to ensure expected delivery of client requirements as necessary.
Propose compensation recommendations for direct reports.
Participate in the development of site-level Emergency Preparedness Plans and Business Continuity Plans for portfolio.
Coordinate with client Risk Management in scheduled facility safety meetings.
Provide oversight of space planning, construction, move management, and facility-related service contracts for assigned building(s).
Serve as the FM primary point of contact for the client real estate team. Provide direction to the Regional Facility Managers and other team members to achieve the operational goals of the business plan. Support and oversee assigned portfolio for delivery of FM services.
Review performance on a continuing basis and establish proper measures of performance in accordance with established metrics and in compliance with the terms of the MSA.
Perform invoice verification for all facility-related service providers and provide input to support monthly financial reporting.
Perform Fire Drill training and coordinate fire drills for applicable building(s).
Ensure associated vendor contracts are procured in accordance with client and company guidelines. Maintain library of vendor contracts on site and electronically and a summary of these contracts per company guidelines.
Supervise staff to ensure effective implementation of services in accordance with contractual, performance and quality expectations of the Company and the client.
Responsible for monitoring, compliance, scheduling and record keeping of all regulatory compliance applicable to the buildings(s). Ensure compliance with safety policies and procedures.
Provide monthly operating data detailing current assessment of FM performance.
Ensure site inspections of assigned properties are performed routinely and coordinate action plans with onsite teams to resolve non-compliance items.

What you bring

project management

microsoft excel

facilities certification

bachelor's