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Receptionist/Administrative Assistant
Hdr
Manage front desk duties, mail, and administrative support for office operations.
2d ago
$40,341 - $54,579
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
St Louis Park, MN
Office Full-Time
Company Size
10,000 Employees
Service Specialisms
Architecture
Engineering
Construction services
Environmental services
Urban planning
Project Management
Design
Consulting
Sector Specialisms
Architecture
Asset Management
Coastal Engineering & Restoration
Commissioning & Operations
Economics & Finance
Engineering
Environmental Sciences
Healthcare
Role
What you would be doing
mail processing
meeting coordination
supply management
document production
vendor management
executive support
- Provide guidance to employees as necessary
- Process incoming/outgoing mail, courier, USPS, UPS, FedEx, etc.
- Assist employees with the submittal and approval of timecards
- Coordinate and develop departmental administrative policies and procedures
- Process business card orders for staff
- Assist with coordination and organization of large in-house or client meetings
- Maintain and order office supplies and assist Safety Coordinator with safety gear
- Coordinate employee engagement events
- Maintain conference rooms and reception area, including meeting room preparations and technical set up
- Coordinate with property management as needed (i.e., repair requests, lost & found, janitorial concerns, conference room reservations, etc.)
- Answer and direct phone calls, deliver messages, greet employees and visitors, and distribute incoming mail
- Produce communication through email, SharePoint, presentations, and other documents
- Provide administrative support to all business groups as needed
- Complete word processing and formatting for letters, memos, reports, labels, and other documents as requested
- Assist Area Manager, Area Administrative Manager and Human Resources with executive administrative support, preparation of operating plans, and other reports as requested
- Backup for daily kitchen upkeep: empty/load dishwasher, maintain supplies and appearance
- Coordinate with office vendors as needed (i.e., vending, coffee machines, plants, etc.)
- Catering coordination including ordering, set-up, and clean-up
- Assist and coordinate with other administrative staff to complete required support activities
What you bring
ms office
associate’s degree
3+ years
communication
detail-oriented
multitask
- Ability to take direction from multiple levels of professional staff
- Proficiency with MS Office including Word and Outlook
- Associate’s degree preferred
- Strong organizational skills
- Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
- Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
- Must be available during core business hours, Monday through Friday
- 3 or more years of experience in a professional environment
- High School diploma or equivalent
- Ability to handle confidential information
- Strong attention to detail
- Self-motivated, detail-oriented professional, ability to multitask a must
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Interview process
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Company
Overview
1917
Year Founded
The company was established in 1917, marking the beginning of its journey as a leader in engineering and construction.
Over 100 years
Years of Expertise
HDR has accumulated over a century of experience, contributing to its extensive portfolio of innovative projects.
Thousands
Projects Completed
HDR has successfully delivered thousands of projects, showcasing its expertise across various industries.
- provides innovative and sustainable solutions for infrastructure, buildings, and the environment.
- combines engineering, architecture, and environmental stewardship in a holistic approach.
- designing award-winning transit systems, water treatment plants, and energy-efficient buildings.
- iconic public buildings and large-scale infrastructure projects.
- We embrace the diverse perspectives of people with a passion for making a difference.
- Our people are the heart of HDR.
- We foster a culture of inclusion, collaboration, and innovation.
- We care about making an impact on the communities we serve.
- We strive to push the boundaries of what’s possible in every project we take on.
2035
Net Zero Target
Committed to achieving net zero carbon emissions by this year.
- Aim to reduce energy consumption and carbon emissions across all office locations.
- Design and engineering solutions focus on sustainability, utilizing renewable energy, water efficiency, and sustainable materials.
- Approach to sustainable infrastructure includes climate resilience and long-term environmental stewardship.
- Measure environmental impact through energy reduction goals, resource conservation, and sustainable design initiatives.
30% Women
Representation in Leadership Roles
Women comprise 30% of leadership roles, reflecting progress in gender diversity at the executive level.
- Focuses on recruitment strategies for underrepresented groups to increase workforce diversity.
- Offers diversity-focused mentorship programs to support career development among diverse employees.
- Committed to building an inclusive environment where all employees feel they belong.
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