Assistant Property Manager

Description

• Assist in the creation, maintenance, distribution and updating of “Tenant Guides” and other helpful resources, for each property.
• Contract creation, execution, filing and cataloging on Anchor intranet site and internal excel control document. Review contract expiration schedule with PM, as well as assist with renewals.
• Assist Property Manager with the preparation of budgets.
• Maintain and manage building systems such as; work order system, access cards, electronic building directory, floor directories and suite signage, purchase order logs and update of tenant contact information. Notify and train tenants and building engineers where applicable.
• Oversees property work order system.
• Interacts and engages in a friendly manner with potential and current tenants.
• Assist with the preparation, organization, and implementation of other property management functions as required from time to time.
• Responsible for maintenance of Certificates of Insurance tracking system in Angus.
• Provides support to the Property Manager including administration of leases, monthly reporting, annual budget preparation and year end operating expense reconciliations.
• Assist with tenant collection efforts and assist with delivering any back up to accompany a monthly tenant invoice and aged receivable reconciliations.
• Drafting memos/letters/emails and/or making phone calls to Tenants related to property notifications, preventative maintenance scheduling, inspections, etc.
• Obtain insurance certificates (COI) from tenants/vendors and follow-up on expirations/renewals.
• Maintain property records, files and drawings, both electronically on Anchor Intranet shared drive, and physical files as required.
• Accounts payable coding – proper coding of invoices within the Yardi Software Program, as budgeted, for PM approval.

Requirements

• Must be able to work before and/or after normal working hours during certain peak times, and be available to respond to after-hours emergencies as needed.
• Real estate, property management or customer service experience a plus.
• Demonstrates the strong organizational skills necessary to support multiple property managers with numerous properties.
• Associate’s or bachelor’s degree in Business, Management, or Accounting preferred.
• Exhibits solid communication skills, with an ability to calmly resolve disputes or complaints.
• High school diploma or GED required.
• Works well with a team.
• Must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions.
• Must be willing and able to travel to various property sites.
• Proficient in the Microsoft Office Suite with an emphasis on Excel, Word and Outlook.
• Demonstrates ability to think creatively and independently.

Benefits

• 100% employer-paid medical, dental, and vision insurance options for employees
• Workplace perks like summer hours, team summits, community service events, referral bonuses, and more
• General office and phone support.
• Professional development support and career growth opportunities
• $2,000 HSA contribution and 401(k) with up to 4% match
• Generous time off: 15+ PTO days, 11 holidays, parental leave / short-term disability, and mental health days

Training + Development

Interview process

Visa Sponsorship

Security clearance