Senior Payroll Administrator

Description

• Advise management on payroll tax implications, compliance changes, and internal control improvements.
• Interpret and apply wage and hour laws and internal policies to resolve complex payroll issues and discrepancies.
• Document and maintain payroll procedures, ensuring policies are clearly communicated and consistently applied across the team.
• Support internal and external audits by providing documentation and responding to auditor inquiries.
• Prepare detailed ad-hoc payroll reports including summaries of earnings, deductions, taxes, and leave balances.
• Handle confidential information with the highest level of discretion and professionalism.
• Provide functional guidance to payroll team members to ensure a high standard of accuracy and service.
• Validate compensation and benefit data, calculate payroll adjustments, and reconcile discrepancies prior to final submission.
• Maintain and review payroll systems for both domestic and international employees to ensure compliance and accuracy.
• Maintain complete and accurate payroll records in accordance with company policy and legal requirements.
• Assist and back up the payroll tax withholdings set up and process, unemployment, workers’ compensation, and other statutory payments.
• Partner with external tax vendors and internal departments (Finance, HR, and IT) to ensure consistent data and efficient processing.
• Assist with the coordination of quarterly and annual tax filings and assist with statutory reporting requirements.
• Identify and recommend process improvements to enhance payroll accuracy, compliance, and efficiency.
• Oversee and manage end-to-end payroll process for salaried and hourly employees, ensuring accuracy in hours, rates, deductions, and benefits.
• Ensure payroll practices comply with federal, state, local, and international wage and hour laws.

Requirements

• Strong understanding of payroll tax compliance and regulatory requirements across multiple jurisdictions.
• Working knowledge of payroll systems such as JD Edwards, Oracle, or ADP.
• Associate’s degree in Accounting, HR, or related field preferred.
• Combination of sitting, standing, and walking throughout the day.
• Experience with JD Edwards or similar ERP platform preferred.
• Proficient in Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, Teams).
• Certified Payroll Professional (CPP) certification preferred.
• Experience with international payroll preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal skills with the ability to work collaboratively across departments.
• Dependable, organized, and able to maintain confidentiality in handling sensitive data.
• Frequent use of hands and fingers for computer work; occasional lifting up to 20 lbs.
• Must be able to work independently, prioritize effectively, and meet strict deadlines.
• Minimum of 5–7 years of full-cycle payroll experience including multi-state payrolls required.
• Excellent written and verbal communication skills.
• High School Diploma or GED required.
• High level of attention to detail and accuracy.
• Requires strong focus, accuracy, and attention to detail.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance