Proposal Specialist II

Description

• Lead the annual SOQ and prequalification process for AECOM’s Transportation Business Line, ensuring timely, accurate, and compelling submissions to municipal, regional, and state transportation agencies.
• Collaborate with technical and operational leaders to gather project information, staff resumes, and experience narratives that align with client priorities and market trends.
• Partner with pursuit and client account teams to support strategic positioning and prequalification efforts for upcoming pursuits.
• Collaborate cross-regionally to leverage and adapt materials, share content, and support major pursuits as needed.
• Ensure brand, style, and quality standards are upheld across all submittals and materials in alignment with AECOM’s global marketing and communications standards.
• Support knowledge sharing and process improvement across the marketing team by developing templates, style guides, and best practices for water-related submittals.
• Monitor and track client prequalification systems (e.g., vendor registration, portal maintenance) to maintain active status and compliance.
• Manage a schedule of recurring client submittals, including tracking due dates, coordinating updates, and maintaining compliance with client-specific requirements.
• Maintain and update marketing collateral including project descriptions, staff bios, safety and QA/QC narratives, and standard firm materials for currency and consistency.
• Develop clear, tailored, and persuasive content that communicates AECOM’s expertise, differentiators, and value to each client.

Requirements

• Ability to produce accurate, compliant, and compelling work independently and with others.
• A detailed knowledge of marketing best practices and procedures, work processes, and tools.
• This position does not include sponsorship for United States work authorization now or in the future
• BA/BS + 2 years of experience collaborating within a marketing team to lead and/or support proposal activity or a demonstrated equivalency of experience and/or education.
• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Working knowledge of and interest in the A/E industry, including AECOM’s projects, people, credentials, and competitors is highly preferred
• An understanding of CRM Salesforce experience is a plus.
• A strong working knowledge of InDesign as well as Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• A developed understanding of effective proposal and presentation writing and production.
• Initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.
• Experience demonstrating leadership qualities.

Benefits

• Relocation assistance and/or per diem is not offered for this position

Training + Development

Interview process

Visa Sponsorship

Security clearance