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NewSouth Window- Retail Office Manager- West Palm Beach
Miter Brands
Manage office operations, support GM, and handle accounting/finance tasks.
2d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
West Palm Beach, FL
Office Full-Time
Company Size
900 Employees
Service Specialisms
Residential window manufacturing
Door manufacturing
Energy‑efficient products
Manufacturing operations
Customer service
Innovation
Sustainable products
Sector Specialisms
Residential
New Construction
Replacement
Role
What you would be doing
inventory reconciliation
journal entries
accounts payable
bank reconciliation
accounts receivable
financial reporting
- Inventory Reconciliation – Take month end cycle count and make proper inventory adjustments based on actuals, reconcile CRM jobs to Accounting software inventory ensuring all month end inventory is balanced and fully reconciled.
- Ensure all compliances and internal controls are always being followed
- Journal entries – make journal entries to account for bank fees, finances fees, Marketing accruals, AP accruals and bonus accruals.
- Accounts Payable – Provide match of packing slip to invoice, get proper approvals and enter invoices into accounting software. Prepare weekly AP check run request and send to HQ Accounting team for payment processing.
- Coordinate special events for office including lunches, training events, holiday party planning, etc.
- Serve as point of contact for customers, coordinating with the General Manager and Sales team to best meet the needs of each customer.
- Calculate weekly sales commission and bonuses and submit to corporate payroll.
- Support General Manager by coordinating meetings and communications.
- Prepare year-end 1099s and mail to sub-contractor before deadlines.
- Bank Reconciliation – Weekly reconciliation of bank account and resolve any open balances within reasonable timeline.
- Prepare snapshot to send to leadership each month end as well as preparing all CRM reports that need to be provided with financial package.
- Participate in month end close ensuring all deadlines are met.
- Accounts Receivable – Validate customer contracts are fully completed in both CRM and Accounting system. Create customer invoices and process customer payments. Reconcile CRM and Accounting systems AR each week and ensure at month end both systems tie out.
- Process weekly sub-contractor billings and send to HQ for check runs.
- Work with HQ Accounting team on questions related to monthly reconciliations performed by HQ Accounting team.
- Sort and distribute mail daily.
- Train employees on how to use company systems including UltiPro, CRM system and various other systems as needed.
- Coordinate with IT on needs for computers and other office equipment.
- Ensuring that customers are treated with an excellent experience for inquires, questions, order status, service requests and helping the office team as needed.
What you bring
sage
excel
accounting
crm
communication
analytical
- Team building skills
- Customer Resource Management system is preferred
- 2-4 years of basic accounting skills in AP, AR, Inventory and general accounting (journal entries, system reconciliations)
- Attention to detail and high level of accuracy
- Possess strict confidentiality skills
- Excellent & effective communication skills
- Experience with Sage or comparable ERP is required
- Excellent interpersonal skills
- Possesses the ability to self-manage and adapt to change
- Strong Microsoft Excel including formulas and pivot tables
- Analytical and problem-solving skills
- Company Paid Life Insurance
- Identity Theft Protection
- Company-paid Long-Term Disability
- Tuition Reimbursement
- Employee Assistance Program
- 401k retirement plan with company match
- Yearly Wellness Clinic
- Company-paid Short-Term Disability
- Three comprehensive Medical plan options
- Supplemental Hospital Indemnity, Critical Illness, and Accident Insurance
- Team Member Discount Program
- Legal Insurance
- Voluntary Life Insurance
- Pet Insurance
- Paid time off (PTO), including Vacation, Personal, and paid Holidays
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Founded with a vision to redefine industry standards, this company has become a trusted partner in providing engineering, construction, and technology solutions.
- This company has a reputation for tackling complex projects across a variety of sectors, ranging from infrastructure to industrial developments.
- This company specializes in delivering high-quality, innovative solutions that bridge the gap between engineering expertise and technological advancements.
- Throughout its history, this company has led key projects in sectors such as industrial construction and critical infrastructure development.
- This company excels in leveraging technology to enhance project outcomes, optimizing efficiency, and reducing costs.
- This company is known for its ability to navigate large-scale projects with precision, handling everything from early design phases to final execution.
- Its services encompass a diverse set of industries, ensuring this company is a versatile leader in engineering and construction.
100% Safety
Safety Commitment
Ensuring safe operations through OSHA VPP Star sites and raising industry standards.
100% Testing
Quality Assurance
Commitment to rigorous audits, seamless quality, and continuous improvement across manufacturing processes.
- Obsess over manufacturing details to ensure precision every time.
- Innovation is integral to every business aspect, fostering a culture of creative thinking.
- Build trust through transparency and industry-leading warranties.
- Deliver seamless, pressure-free customer experiences.
- Form long-lasting relationships with customers and team members.
- Center every decision on people—employees, customers, and communities.
- Prioritize safety with a focus on raising industry standards.
$600/year
Tax Credits Savings
ENERGY STAR® Most Efficient products qualify for up to $600 in annual tax credits for homeowners.
40% reduction
Material Use Reduction
Diamond Glass product reduces material use by up to 40%, enhancing sustainability.
- ENERGY STAR®-qualified products with low-E coatings, gas-filled enhancements, warm-edge spacers.
- Use of recycled glass and reclaimed vinyl extrusion to reduce manufacturing waste.
- Partnered for over 10 years with ENERGY STAR; engineering team tests component longevity beyond specifications.
- Diamond Glass recognized as 2025 Sustainable Product of the Year—weighs almost half, enhancing energy efficiency.
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