Executive Assistant

Description

As the central point of contact for the executive office, you will manage calendars, correspondence, meetings, travel, documentation, and information flow with precision. You will partner closely with the CEO, Executive Leadership Team, and key stakeholders across Hickory to enable seamless operations, professional communication, and effective project coordination.

• Manage complex calendars, schedules and priorities for the CEO.
• Monitor executive inboxes, filter communication and prioritise requests.
• Prepare CEO meetings including agendas, briefs, minutes and action follow-up.
• Oversee executive correspondence, email management and communication flow.
• Conduct research and compile insights to support decision-making.
• Maintain confidential records, filing systems and information management.
• Act as liaison between the CEO, Executive Leadership Team and wider business.
• Coordinate domestic and international travel, accommodation and itineraries.
• Uphold confidentiality, discretion and a high level of professionalism at all times.
• Build strong relationships with internal and external stakeholders.
• Coordinate internal events, planning days, workshops and leadership forums.
• Prepare, edit and format reports, board-level documents and presentations.
• Support project coordination and track key executive deliverables.
• Assist with office and resource management to ensure operational efficiency.
• Manage expenses, budgets, invoices and financial documentation.
• Provide flexible support during peak periods and shifting priorities.

Requirements

Hickory is seeking an experienced and highly organised Executive Assistant to support our Group Chief Executive Officer. This pivotal role sits at the heart of the business, ensuring the CEO's time, communication and strategic focus are optimised through exceptional administrative, organisational, and coordination support.

• 3-5 years' experience in an Executive Assistant or senior administration role.
• Exceptional organisational, prioritisation and time management skills, with a proficiency in managing complex calendars and schedules.
• Technically proficient across Microsoft Office and modern business software.
• Ability to manage shifting priorities in a fast-paced environment.
• High level of discretion, confidentiality and professionalism.
• Proven experience supporting high-level executives, preferably at C-suite level.
• Proactive, solutions-focused and able to anticipate needs before they arise.
• Previous experience in the construction or property development industry (desirable).
• Confident managing stakeholders and representing the CEO with care and diplomacy.

Benefits

• Novated Leases: Take advantage of novated leasing options to maximise your salary and enjoy tax savings on vehicle expenses.
• Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.
• Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building.
• Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
• Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
• Family-Friendly Policies: Receive paid parental leave to support your family needs.
• CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.

Training + Development

Interview process

Visa Sponsorship

Security clearance