Operations Support Specialist

Description

• Manage executive calendars, including scheduling meetings, appointments, and coordinating travel arrangements.
• Assist in scheduling interviews for the designated location
• Perform general office duties such as filing, data entry, organizing digital and physical records, and maintaining a tidy work environment.
• Collaborate with other administrative staff and departments to coordinate efforts and support company-wide initiatives.
• Conduct guided research and compile relevant data to support team projects or decision-making processes.
• Assist manager with payroll time entries and approvals.
• Provide comprehensive administrative support to ensure the smooth functioning of daily office operations.
• Help with onboarding new staff and maintaining administrative records
• Monitor and manage email inboxes, screen phone calls, and respond to correspondence in a professional and timely manner.
• Assist in drafting, formatting, and proofreading documents, reports, memos, and other communications.
• Maintain office supply inventory and place orders as necessary to ensure resources are available.
• Handle confidential and sensitive information with the utmost discretion and in accordance with company policies and privacy regulations.
• Assist with FSM tickets
• Support department managers and executives with special projects and administrative tasks as needed.
• Act as a liaison between the company and external vendors, clients, or partners to facilitate effective communication and service delivery.
• Prepare and organize materials for internal and external meetings, including presentations, reports, and agendas.

Requirements

• Excellent interpersonal skills and a proactive, can-do attitude.
• High level of professionalism, discretion, and integrity in handling confidential information.
• 2+ years of experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with office technology and document scanning/emailing tools.
• High school diploma or equivalent required; associate or bachelor’s degree in business administration or a related field preferred.
• Exceptional organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team-oriented environment.

Benefits

• PTO Package
• Exclusive Employee Travel and Entertainment Perks
• 401-K after 6 months of employment

Training + Development

Interview process

Visa Sponsorship

Security clearance