Lease Documentation Coordinator

Description

• Prepare initial drafts of leases, amending agreements, extension agreements, consents and other related lease documentation
• Liaise with Leasing, Investment Management, Operations, tenants, solicitors, and brokers as needed
• Effectively track and record lease and related documentation in prescribed manner (tech platforms, excel trackers, etc.)
• Collect, review, and track all legal invoices for the region, ensuring correct billing entities and obtain relevant approvals for processing
• Utilize leasing software (Deal Manager) to review and prepare documentation packages for Leasing and Investment Management approval
• Manage the execution of documents, both externally and internally, using DocuSign
• Prepare and process internal leasing fee calculations
• Distribute fully-executed documentation (both externally and internally) and upload documentation to the SharePoint property portal
• Update and maintain documentation in SharePoint property portal
• Run title searches and corporate searches
• Provide administrative support to the Lease Documentation department
• Process monthly reporting on Lease Documentation fees

Requirements

• Excellent and well-developed relationship skills; superior oral and written communication skills
• Confident working independently, with strong organizational, planning and time management skills
• Exceptional attention to detail and accuracy
• Post secondary education is preferred
• 3-5 years of related administrative experience, including basic account processing (A/R, A/P), preferably with knowledge in the areas of leasing and contract law
• Ability to adapt to systems change, with an interest in problem solving, tech integration and AI
• Advanced skills in Microsoft Word, Microsoft Excel, DocuSign and SharePoint
• Ability to work well as part of a busy team and to develop and sustain strong co‑operative working relationships both internally and externally
• 2 years of experience in drafting leases, amending agreements, extension agreements, consents and other ancillary real estate lease documentation
• A minimum 2 years of experience in the commercial real estate industry
• Experience with Yardi Voyager, Deal Manager and Microsoft Office 365 suite (OneDrive, Teams) is an asset
• Highly effective at prioritizing workload and handling competing priorities
• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance