Human Resource Generalist

Description

This position will report to the Human Resources Manager with a strong focus on supporting a multi-employer, multi-state payroll, general HR and benefits administration and day-to-day HR operations. This is an on-site, full-time, non-exempt position.

• Complete end-of-month duties for payroll, benefits, workers compensation and reporting.
• Support open enrollment, benefits changes, and employee education on medical, dental, vision, and other benefit programs.
• Create, maintain and file documents in physical employee files. Pulls termed employee files from active employee files.
• Prepare weekly payroll entry reports. Maintain HRIS system updating wages, tax withholdings, bonus payments, reviewing time & attendance records, paid leave and holidays, deductions, address and other employee changes.
• Process life event changes and work with vendors to resolve benefits issues.
• Assist with employee relations matters by documenting conversations, assisting with documenting disciplinary actions and escalating as required.
• Serve as a first point of contact for general HR questions, benefit questions, policies, and processes from employees and managers.
• Assist with compliance-related projects including distribution of communications to employees.
• Keep Referral Program Bonus Tracker current ensuring referral bonuses are paid timely.
• Order office supplies and maintain appropriate inventories.
• Maintain accurate benefits records and assist with monthly benefits billing and audits.
• Maintain organized and up-to-date personnel files and confidential HR documentation.
• Send benefits and 401(k) enrollment emails to new hires.
• Assist employees to complete STD applications and FMLA leave requests.
• Serve as the first point of contact with employees and managers to resolve payroll and benefit discrepancies.
• Assist with the preparation and processing of a weekly payroll for multiple companies across multiple states.
• Maintain HRIS data accuracy, run standard reports such as the Monthly Employee Count Report and Fleet Reports.
• Maintain I-9 files according to regulatory requirements and company processes.
• Notify JJKeller of labor law posting requirements for new locations.
• Complete Verifications of Employment as needed from outside agencies.
• Review New Hire Tracker for Onboarding status, and referral bonuses.
• Update organization charts through Company software options.
• Monitor new hire benefits enrollment assisting with questions and completion of timely enrollments.
• Monitor and responds to HR email inbox inquiries, escalating as required.
• Submit new hire/change documentation and information to Safety and Marketing.
• Ensure compliance with federal, state, and local employment laws.
• Create and distribute New Hire/Change/Departure checklists monitoring the completion of department actions.
• Support onboarding and offboarding activities, including completion of HRIS Onboarding information, receipt of direct deposit information, I-9 verifications, and termination of benefits, term letters and exit processes.
• Run reports from HRIS and coordinate with Finance to reconcile payroll data and respond to payroll-related inquiries.
• Process 401(k) weekly transmission files.

Requirements

• Working knowledge of federal and state labor laws.
• Experience using HRIS and payroll systems.
• Basic understanding of employee benefits programs and open enrollment processes.
• 3-5 years HR experience, including regular responsibility for multi-state payroll.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong attention to detail, confidentiality, and follow-through.
• Excellent communication and interpersonal skills.
• Intermediate proficiency in Microsoft Office Suite, SharePoint and Teams.

Benefits

We offer a competitive starting pay rate based on experience. We also offer a generous benefits package including paid-time off, holiday pay, medical, dental, vision, flex spending, life and accidental death, short and long-term disability, legal services and identity theft protection, critical illness, employee assistance, accident insurance, and a 401(k) plan with a generous match.

Training + Development

Interview process

Visa Sponsorship

Security clearance