Assistant Business Services Administrator

Description

Join our dynamic team as an Assistant Business Services Administrator and be part of a company that values innovation, collaboration and growth. The Assistant Business Services Administrator is responsible for excellence in business services delivery and ensuring a productive, efficient work environment for our internal and external clients. You implement tasks assigned by the Team Lead or Senior Business Services Administrator and handle day‑to‑day business services including organizational, logistical, and administrative support in office management, human resources and health and safety.

Key duties include onboarding and offboarding employees, reconciling travel and corporate credit card charges, supporting document creation, and applying retention policies. You will organize meetings and events, manage vendor relationships, handle trade‑show inventory, and participate in social committees. Facilities management tasks involve supporting Canadian offices, maintaining common areas, monitoring property issues, and acting as the first point of escalation for emergencies. You will also participate in health and safety committees, manage safety tasks, coordinate training, and serve as the Health and Safety Asset Manager when needed.

• Onboard and offboard employees and consultants, coordinating orientation, training, and IT equipment.
• Reconcile travel expenses and corporate credit card charges.
• Support creation of Word documents and PowerPoint presentations; manage document retention and archiving.
• Organize internal and external meetings, events, and trade shows, handling scheduling, contracts, vendor liaison, and setup.
• Manage event budgets, sponsorship registrations, and staff engagement activities.
• Provide in‑person and virtual facilities support for Canadian offices, maintain common areas and equipment, and act as first escalation point for emergencies.
• Liaise with landlords and monitor property and facility issues.
• Participate in health and safety committees, record minutes, conduct inspections, and coordinate safety training.
• Serve as Health and Safety Asset Manager and Emergency Response Coordinator when required.
• Prioritize competing tasks, maintain attention to detail, and meet deadlines with a proactive attitude.

Requirements

The role requires 1‑3 years of administrative experience and a post‑secondary diploma or degree in business administration or commerce is an asset. Excellent communication, organizational and interpersonal skills, strong initiative, and advanced Microsoft Office proficiency are essential. Candidates must demonstrate the ability to manage competing priorities, build effective relationships, maintain high attention to detail, and work proactively with a sense of urgency.

• Apply 1‑3 years of administrative experience, strong communication, organization, and advanced Microsoft Office skills.

Benefits

Hours are Monday to Friday, 8:00 a.m. to 5:00 p.m., with occasional additional hours based on office demands. Colliers Project Leaders values diversity and encourages applicants who may not meet every qualification to apply. Employees enjoy a flexible work environment, comprehensive onboarding, professional development, mentorship, a paid volunteer day, and an inclusive workplace where all differences are respected.

• Benefit from flexible work environment, comprehensive onboarding, professional development, mentorship, paid volunteer day, and inclusive culture.

Training + Development

Interview process

Visa Sponsorship

Security clearance