Personal Assistant

Description

The successful candidate will manage email and diary, maintain SharePoint sites, take meeting minutes, coordinate meetings and events, handle travel bookings, process expenses, manage online filing, process purchase orders and invoices, provide first‑level troubleshooting, format investment committee and board papers, produce high‑quality presentations, and assist with staff onboarding and off‑boarding.

• Manage email inboxes and diaries for Head of Marketing – Office and Head of Development – Office.
• Maintain and update SharePoint sites.
• Record and distribute meeting minutes and action items.
• Coordinate internal and external meetings, events, and agenda preparation.
• Arrange travel bookings and accommodation in line with company policy.
• Process expense claims and ensure compliance with policy.
• Oversee online filing system and control access for staff.
• Submit purchase orders, invoices, new supplier setups, and Capex requests via procurement system.
• Provide first‑level troubleshooting support to senior heads.
• Format and produce Investment Committee and Board papers, presentations, reports, and letters following style guidelines.
• Assist with staff onboarding and off‑boarding procedures.
• Foster relationships within the wider EA/PA community.

Requirements

We are hiring a Personal Assistant to support the Head of Marketing – Office and the Head of Development – Office in our Melbourne office. The role requires a highly organised, proactive professional with strong communication and interpersonal skills, capable of building relationships across all business levels.

We are looking for candidates with proven experience as a Personal Assistant to senior leaders, excellent organisational abilities, discretion, business acumen, and a proactive problem‑solving mindset. Strong communication, attention to detail, and the ability to thrive in a fast‑paced, large‑team environment are essential.

• Demonstrated experience as a Personal Assistant supporting senior leaders.
• Strong organisational skills with ability to juggle competing priorities.
• High level of professionalism, discretion, and business acumen.
• Excellent communication and interpersonal abilities to engage stakeholders at all levels.
• Proactive problem‑solver with keen attention to detail.

Benefits

We value our people with flexible working arrangements, generous leave, market‑leading parental leave, learning and development opportunities, comprehensive wellbeing programs, employee referral incentives, and recognition awards.

• Flexible working arrangements and generous leave options.
• 22 weeks paid parental leave and childcare allowance on return.
• Access to Learning & Development programs for career growth.
• Comprehensive wellbeing programs and market‑leading policies.
• Employee referral program and peer‑recognition awards.

Training + Development

Interview process

Visa Sponsorship

Security clearance