Grant Manager

Description

• Keep Executive Director & Senior Director of Innovation & Impact informed of grant expenditures & timelines.
• Provide oversight of accounting treatment, cost allocation, & allowable vs. unallowable costs per GATA & CFR.
• Manage financial aspects of the grant lifecycle from proposal development to closeout.
• In collaboration with the Programs Team, support identification of grant opportunities, proposal preparation, budgeting, & submission.
• Work across departments to ensure compliance & timely, accurate reporting.
• Develop understanding of awarding agency guidelines & regulations.
• Create budget trackers & cost projections to ensure timely & efficient grant spend-down.
• Defines problems, collects data, establishes facts, & draws valid conclusions.
• Collaborate with Accounting Team & Senior Leadership to improve grant accounting processes & ensure compliance with relevant laws & regulations.
• Present information clearly & respond to questions from managers, customers, & grantors.
• Develop & seek out new ways to improve grants administration performance.
• Lead staff allocation & grant-related time & attendance reporting & provide guidance on reporting hours per grant.
• Monitor spending & recommend strategies to avoid deficits or discrepancies.
• In concert with the Accounting Team, monitor & track receivables & payables for multiple grants, ensuring reconciliation with the organization’s operating budget.
• Stay informed on regulatory requirements related to grant applications & reporting.
• Manage workflow & effectiveness of the grants administration process.
• Prepare & submit required progress reports demonstrating organizational impact, proper use of funds, & reporting accuracy.
• Develop & manage internal processes to ensure programmatic costs & reporting requirements are met.
• Cultivate relationships with funders & grant-making organizations & resolve payment or reporting issues.
• With oversight from the Senior Director of Innovation & Impact, manage the grants portfolio, ensuring requirements are met & budgets are spent appropriately & timely.
• Uses financial data to support grant management.
• Write reports, correspondence, & manuals.
• Create & manage a grant calendar tracking opportunities, deadlines, & requirements.
• Project manage implementation of a new grants management system.
• Manage reporting & budget calendars to allow adequate staff response time.
• Collaborate to create, disseminate, & implement grant budget-related policies & procedures.
• Read, analyze, & interpret business, professional, technical, & governmental documents.
• Participate in meetings, conferences, & events aligned with the organization’s mission.
• Reconciles expenditures & identifies variances requiring action.

Requirements

Reporting to the Senior Director of Innovation & Impact, the Grant Manager is responsible for managing duties pertaining to HACIA’s 501(c)(3) & 501(c)(6) grants-funded portfolio, including monitoring & reporting on grant budgets, maintaining grant records, & ensuring compliance with organizational, state, & federal rules & regulations. This role plays a critical part in implementing a new grants management system, conducting grant research, & preparing, submitting, & managing grant proposals & reports that support HACIA & HACIASEF goals. A successful Grant Manager will have experience organizing, delivering, & monitoring grant budgets (especially State of Illinois grants), strong attention to detail, & the ability to use Excel at an intermediate to advanced level. This role requires strong writing, data analysis, program budgeting, cost projection, time management, & project management skills. The Grant Manager works well independently & within a team, exercises discretion, prioritizes multiple grant projects, & ensures financial & programmatic accuracy. Experience with GATA, CFR, & state grant management is required.

• Project Management: Plans work activities, prioritizes tasks, uses time efficiently, & demonstrates attention to detail.
• Four to seven years of direct grant management experience; nonprofit experience preferred.
• Proficient in Microsoft Office Suite with ability to learn systems such as QuickBooks Online & Salesforce.
• Compliance: Knowledge of federal & non-federal grant regulations.
• Strong analytical & persuasive writing skills with superior editing ability.
• Analytical Skills: Collects & researches data, identifies relationships, & synthesizes complex information.
• Experience managing State of Illinois grants, GATA, & CFR rules required.
• Organizational & Time Management: Manages multiple projects & deadlines effectively.
• Frequent hand use & movement during events, including setup & networking.
• Ability to lift up to 15 pounds.
• Bachelor’s degree from a four-year college or university.
• Budgeting & Finance: Strong understanding of budget management, financial reporting, & cost projections.
• Communications: Ability to communicate effectively with diverse stakeholders; demonstrates listening, comprehension, & clear written & verbal expression.
• Strategic Thinking: Adapts strategy, identifies opportunities & risks, & aligns efforts with organizational goals.
• Prolonged sitting & computer use.
• Intermediate to advanced Excel required.
• Job Knowledge: Displays competence, adaptability, & minimal supervision.

Benefits

The Hispanic American Construction Industry Association Scholarship & Education Foundation (HACIASEF) is a non-profit 501(c)(3) organization whose mission is to provide ongoing training & educational services to businesses & their employees in the construction-related industry.

Salary: $83,000.00 – $89,000.00 per year

Primarily an office environment with occasional travel throughout Chicago & Chicagoland. Core hours are 9:00am–5:00pm with occasional evening work for member events.

Founded in 1979 as a non-profit 501(c)(6) organization, the Hispanic American Construction Industry Association (HACIA) is a construction advocacy, training, & membership organization. With over 300 members, HACIA provides a range of technical & supportive services to assist minority, women, veteran, & disadvantaged business enterprises (M/W/V/DBE), in addition to workforce development training in the construction & professional services industries. HACIA believes that all qualified construction businesses & individuals should have equal access to opportunities & education; therein, it strives to build diversity & inclusion that strengthens the industry. HACIA’s mission focuses on ensuring the equitable participation of its members & inclusion of diverse business practices in the construction industry, while also promoting growth, quality of work, professionalism, & integrity.

• Personal Time Off
• Sick Days
• Remote Workdays
• Paid Holidays
• Medical, Dental, & Vision
• 401(k) Matching

Training + Development

Interview process

Visa Sponsorship

Security clearance