Description

Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system.

Pension reconciliation and upload to providers portals.

Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and inline with policy and legislation.

Update benefits portal for new starters or monthly amends.

Ensure payroll and pension processes are in line with current legislation.

Input pension amendments and process auto enrolment.

Liaise with line managers and HR partners to resolve employee queries.

Process payroll cycle from input to BACS creation.

• Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system.
• Pension reconciliation and upload to providers portals.
• Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and inline with policy and legislation.
• Update benefits portal for new starters or monthly amends.
• Ensure payroll and pension processes are in line with current legislation.
• Input pension amendments and process auto enrolment.
• Operate in line with payroll and pension procedures and processes including:Variable data input.Process payroll cycle from input to BACS creation.Absence Administration (Eg. SSP, SMP, SAP, SPP).Statutory and voluntary deductions from pay.Liaise with line managers and HR partners to resolve employee queries.Tax code changes, P45, P60, RTI submissions.Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and inline with policy and legislation.Annual pension returnsInput pension amendments and process auto enrolment.Pension reconciliation and upload to providers portals.Update benefits portal for new starters or monthly amends.Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system.
• Liaise with line managers and HR partners to resolve employee queries.
• Process payroll cycle from input to BACS creation.

Requirements

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

Are you an accomplished administrator, with a strong aptitude for learning, a positive disposition and a can-do attitude? If so, we're looking for Payroll & Pensions Administrators to ensure accuracy and timeliness across all payroll services to approximately 11,000 employees, in line with agreed SLAs and KPIs.

Absence Administration (Eg. SSP, SMP, SAP, SPP).

• Excellent attention to detail, analytical and problem solving skills
• Knowledge of GDPR, and able to operate with confidentiality and discretion.
• Payroll software proficiency (e.g. SAP, Oracle, ADP)
• Experience operating within a payroll or pensions team, in a transaction processing environment
• Good communication skills, with the ability to liaise with line managers, HR operatives and external providers
• Absence Administration (Eg. SSP, SMP, SAP, SPP).

Benefits

This role offers a fantastic opportunity for development and progression across all areas of payroll, pensions and benefits within our diverse, multinational organization.

Equans is looking for a number of Payroll & Pensions Administrators to join our team in our fantastic Shared Service Centre based in Newcastle Upon Tyne. This is a full-time role. On offer is a competitive salary and benefits package.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

This role offers you the chance to truly contribute to a multinational company that’s pushing boundaries in creating a greener, more connected world. Working in our dynamic and buzzing office at Quorum Business Park, Newcastle, you’ll be part of a close-knit, supportive team that values flexibility, collaboration, and well-being. With top-notch amenities like restaurants, a gym, and excellent transport links, this is more than just a workplace – it’s a place where you can thrive and make a real difference in shaping a greener, more connected world.

On offer is a competitive salary and benefits package, which includes;

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

Annual pension returns

Statutory and voluntary deductions from pay.

• 24 days annual leave (+ public holidays)
• Employee discount shopping schemes on major brands and retailers
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Access to our growing employee networks
• Attractive Employee Referral Rewards Scheme
• Cycle to work scheme
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Holiday purchase scheme
• Life Cover equivalent to 1.5 times annual salary
• 2 corporate social responsibility days per year
• Annual pension returns
• Statutory and voluntary deductions from pay.
• Gym membership discounts

Training + Development

Interview process

Visa Sponsorship

Security clearance