Executive Assistant

Description

• Assist the executive team in building and maintaining relationships with clients, city officials, and team members
• Arrange travel plans and itineraries for executive leadership, including logistics for domestic travel.
• Maintain an active calendar of appointments for the executive team, ensuring all meetings, events, and commitments are coordinated efficiently and without conflict.
• Support Corporate/Investor/JV Partner relations preparation by assembling presentations, materials, and minutes was needed.
• Screen and prioritize emails, calls, and requests for the executive’s attention
• Support office operations, including supplies, vendor relations, and general organization
• Organize and maintain files, including contracts, budgets, and project related documentation
• Draft and proofread correspondence, presentations, and reports
• Complete and process expense reports with accuracy and timeliness adhering to company guidelines
• Prepare briefing materials, agendas, and follow-ups for meetings
• Ensure timely and effective communication between the executive team and key stakeholders
• Coordinate, design, and negotiate costs for company events and parties, overseeing all aspects from concept to successful event execution
• Develop and refine office processes, checklists, and systems that improve efficiency and consistency.
• Track and help drive completion of key deliverables, following up on outstanding items to ensure accountability
• Assist with personal tasks and errands, as needed, to support the executive team
• Represent the executive team in internal and external communications, ensuring a polished and consistent voice
• Handle sensitive information with the utmost confidentiality and professionalism

Requirements

• Exceptional organizational and time management skills
• Comfort with evolving technologies (Artificial Intelligence, CRM platforms, virtual collaboration platforms, etc)
• Excellent written and verbal communication abilities
• 5+ years of experience as an executive assistant for senior leadership, preferably in real estate, construction, or a related industry
• Strong problem-solving skills and attention to detail
• Ability to work independently and manage multiple priorities in a deadline-driven environment
• Professional demeanor and ability to interact with high-level stakeholders
• Proficient in Microsoft Office Suite, expense and project management tools

Benefits

• Voluntary benefits for unexpected life events
• Premium medical, dental, and vision coverage
• Generous PTO policy
• Student loan assistance and stipends to assist with lifelong learning
• Competitive 401k plan

Training + Development

Interview process

Visa Sponsorship

Security clearance