Office Administrator - Commercial Construction

Description

• Periodic internal auditing of project documents
• Filing and archiving project related records
• Support project and accounting team members and support with basic office duties
• Generate & send subcontracts, purchase orders, change orders, W-9, insurance requests, vendor information requests, and exhibits
• Receive, review, and track W-9 forms, vendor information forms, and all exhibits
• Receive, review, scan, file and track all owner and subcontractor insurance certificates
• Receive, review, distribute, and track subcontracts, purchase orders, change orders

Requirements

• Accurate recordkeeping and adhering to internal controls and procedures
• Commercial construction office experience preferred but not required
• Computer program proficiency including, but not limited to: QuickBooks Desktop Enterprise Contractor, Microsoft Excel, Word, Outlook
• Must have attention to detail and high level of accuracy
• Must have the ability to follow instructions and adhere to company procedures
• Must have a current, valid driver’s license and dependable transportation
• Able to multi-task and pivot between various tasks quickly & efficiently
• Ability to adapt to a fast-paced, dynamic environment
• Excellent time management skills and able to meet deadlines
• Five or more years of relevant experience, preferably within the private commercial construction industry for a general contractor
• Possess strong mathematical and computer skills
• This position requires in-person attendance at our Cromwell, CT corporate office, but will support both our Connecticut and New Hampshire offices.
• Must possess strong written and oral communication skills
• High school diploma or equivalent
• Ability to work in a team environment as well as independently
• Notary public preferred, but not required

Benefits

• Generous PTO & limited WFH
• Competitive salary of $23 - $26 per hour
• Team environment and career growth
• 401(K) / Profit Sharing Plan
• Healthcare/Dental Plan/Vision Plan

Training + Development

Interview process

Visa Sponsorship

Security clearance