Facilities Manager

Description

• Create and maintain a site field manual that accurately documents all negotiated financial and procedural agreements between building owner and users
• This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors and to comply with the requirements of the health and safety guidelines, policies and rules.
• Build and maintain an environment that supports teamwork, co-operation and performance excellence within team
• Implement building procedures and performance measures and ensure they are always maintained
• Ensure compliance with statutory regulations on fire, health and safety standards
• Ensure all Critical Environment (CEM) requirements are met
• Recommend continuous quality improvement practices and implement Industry Best Practice operations
• Ensure high staff morale, trust and work ethics
• Management of Facilities as designated by the Manager Operations – Centres for National Resilience
• Ensure the JLL Operational Risk Management (ORM) program is implemented and maintained.
• Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the JLL Code of Ethics
• Maintain up-to-date asset information within JLL’s asset management platforms, providing updates and undertaking regular gap analyses
• Report and escalation of WHS near miss/good catches and incidents in accordance with CMO reporting tool and escalation matrix.
• Ensure financial processes are always followed
• Promote appropriate training and development for team members and ensure mandatory training modules are completed
• Complete, update and maintain applicable web-based management information systems, including uploading various property documentation
• Build, develop, and maintain effective client / stakeholder relationships across multiple levels of the organisation
• Ensure disaster recovering and business continuity plans are implemented and maintained
• Continuously monitor contractor performance and suitability for works onsite, ensuring works are delivered within the WoAG contract service level agreements and to a high standard
• Participate in and support drills, training, and other exercises designated by Manager Operations – Centres for National Resilience
• Ensure all data is held accurately in our systems to allow payment in a timely manner
• Manage, negotiate, and communicate effectively with contractors, clients and onsite staff
• Regularly review all maintenance schedules to ensure required activities are being undertaken at appropriate intervals
• Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
• Review existing operations regularly to reduce costs, improve operational standards, and implement resource efficiency and sustainability initiative
• Ensure escalation procedures and incident reporting procedures are implemented and maintained
• Proactively engage client stakeholders to ensure that on site tenant’s expectations are met

Requirements

• Preparedness to develop a strong understanding of the various property management database systems
• 24/7 emergency call support and site attendance is required

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance