What you would be doingpmo support
project systems
financial tracking
client invoicing
purchase orders
sap processing
The PMO co-ordinators will provide strong co-ordinated support for the Project Co-ordinators and Project Managers. They will ensure the provision of efficient, effective and up dated project management. Ensure the development and delivery of action plans/KPI's, service level agreements and compliance with all FM processes. Managing and co-ordinating all aspects of engagement projects and campaigns. Assist in scheduling to ensure that projects are planned forward, that they do not conflict with each other and that project tasks are completed within the project schedules.
- Provide an effective support service to PMO Lead and Project Managers as required, to deliver their projects and programmes
- To maintain project management systems and other management information systems on behalf of PMO and Project Managers and ensure forecasts, milestones etc. are accurate and consistent with operating guidelines
- Provide accurate financial support including liaising with appointed QS, raising or validating applications for payment, issuing valuation certification, carrying out invoicing and overall finance tracking and management on a project and programme level
- Always ensure that when required customer contact is of highest quality and reinforcing company standing as high quality service deliverer
- Ensure all Projects payments are applied for and invoiced to the client in a timely manner including liaison with Commercial team and chasing of client approvals. Track and manage debt and cashflow positions
- Raising and issuing of Purchase Orders and ensuring the associated PO and payments process is followed in accordance with the contracted financial procedure, involving procurement, legal and Finance as appropriate
- Resolve subcontractor payment queries on internal SAP / COUPA systems and process invoices as required. Liaise with Finance department as required
- Ensure that project files (paper and electronic) are set up and maintained for all projects and works instructions on the SharePoint/Project Database
- To assist Procurement and Project Managers with contracts for sign-off, including liaison with other internal specialists as directed
- Generate quotes where applicable and ensure all Quote and Contract related paperwork is available and reviewed for discrepancies
What you bringsap
coupa
maximo
cafm
sharepoint
coordination
We are looking for individuals with previous experience in a similar role, strong financial and administrative experience, great attention to detail and strong communication skills.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
- Experience with dealing with subcontractors and suppliers
- Experience with tracking financial progress on projects and dealing with supplier/contractor payments and client invoicing
- Experience in delivering high quality administrative and/or project co-ordination services within an FM/construction, consultancy, project management and/or contracting environment in a well organised, disciplined and controlled fashion
- Developed knowledge of Microsoft packages and SharePoint
- Previous experience using SAP, COUPA, Maximo, CAFM would be beneficial
BenefitsOn offer is a competitive salary and benefits package, which includes;
Equans is looking for 2 PMO Co-ordinators to join our team at our Central London office on a permanent basis. This is a full-time role working 40 hours per week. On offer is a competitive salary and benefits package.
At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.
You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
- Employee discount shopping schemes on major brands and retailers
- 24 days annual leave (+ public holidays)
- 24/7 Employee Assistance Program and access to mental wellbeing app
- 2 corporate social responsibility days per year
- Gym membership discounts
- Life Cover equivalent to 1.5 times annual salary
- Cycle to work scheme
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Holiday purchase scheme
- Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
Training + DevelopmentInformation not given or found