Accounts Payable Specialist

Description

• Reconcile monthly vendor statements and resolve any discrepancies.
• Review, verify, and process invoices and expense reports for accuracy and compliance with company policies.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor records, including W-9s and payment terms.
• Respond to vendor inquiries in a timely and professional manner.
• Manage vendor relationships, including timely communication and problem resolution.
• Collaborate with internal teams to resolve invoice discrepancies and issues promptly.
• Match purchase orders, contracts, and receiving documents to invoices.
• Support internal and external audits by providing documentation as requested.
• Ensure timely payment of vendor invoices via checks, ACH, or wire transfers.
• Assist with month-end closing, including accruals and general ledger reconciliations.
• Prepare and process weekly check runs and ad-hoc payments as needed.
• Participate in process improvement initiatives to enhance efficiency and accuracy

Requirements

• Experience with ERP systems and automated AP workflows.
• Knowledge of 1099 reporting and sales/use tax compliance.
• 2+ years of accounts payable or general accounting experience.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Effective communication and interpersonal abilities.
• Excellent organizational and time management skills.
• Associate degree in Accounting, Finance, or a related field preferred not required.
• Proficient in accounting software (Sage 300, Sage Paperless) and Microsoft Excel.
• Familiarity with three-way matching and PO-based invoice processing

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance