Programme Secretariat & Reporting Lead - UKIFS

Description

• Coordinate briefing materials for external stakeholders, including Ministers and senior officials.
• Shape reporting standards and drive continuous improvement in how insights are communicated.
• Foster a positive, inclusive team culture and promote responsible innovation.
• Provide expert secretariat support to the STEP Board, subcommittees, and strategic groups.
• Own the delivery of high-quality reporting products that inform senior decision-making.
• Translate complex information into clear, decision-ready outputs for diverse audiences.
• Build trusted relationships with senior stakeholders across UKIFS, UKAEA, DESNZ, NISTA, and industry partners.
• Act as the primary liaison with the Executive Office, ensuring governance cycles and reporting rhythms are integrated and strategic.
• Lead governance operations across STEP, aligning programme forums with UKIFS Executive and Board structures.
• Lead initiatives to improve governance processes, templates, and standards.
• Draft and assure minutes, decision records, and action logs for senior meetings.
• Maintain governance registers and decision-tracking systems to ensure accountability and audit readiness.
• Ensure outputs are accurate, timely, and strategically aligned to support risk management and performance oversight.
• Support internal and external assurance reviews and promote best practice across the programme.

Requirements

• Strong strategic awareness and the ability to manage sensitive information flows.
• Excellent written communication skills, with a track record of producing clear, concise, and accurate minutes, reports, and decision records.
• Strong stakeholder engagement skills, with the ability to operate with credibility and influence at senior levels.
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook), with experience using SharePoint or similar collaboration platforms.
• Excellent communication skills and the ability to influence at senior levels.
• A relevant qualification in business administration, programme governance, or secretariat practice (e.g. ICSA, APMG P3O, APM PFQ/PMQ).
• Exceptional organisational and coordination skills, with the ability to manage multiple high-stakes forums simultaneously.
• Familiarity with government governance and reporting frameworks, including Cabinet Office and sponsor department protocols.
• Experience supporting board-level or multi-partner decision-making forums.
• Strong understanding of formal governance structures, decision-making processes, and assurance mechanisms.
• Exposure to business intelligence or programme reporting tools (e.g. Power BI).
• Degree in a relevant discipline (or equivalent experience).
• Proven experience in governance, reporting, or executive-level coordination within complex programmes.
• Experience in infrastructure, energy, public sector, or R&D environments.
• Proven experience providing high-quality secretariat or governance support in a complex programme, corporate, or public sector environment.

Benefits

• Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
• Wide range of career development opportunities.
• Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
• Flexible working options including family friendly policies.
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays.
• Employee Assistance Programme and trained Mental Health First Aiders,

Training + Development

Interview process

Visa Sponsorship

Security clearance