Publications Specialist

Description

Also, support the administration of technical documents, drawings and software archives: electronic, on-site, and off-site.

b. Document creation and update processes

To provide timely and efficient document publication services to all departments, with the prime objective of converting draft text and graphics content into high quality customer deliverables as per company standards.

• Format, edit, and publish technical documents as per company format standards, ensuring on-time delivery in accordance with project deadlines
• On-time completion & delivery of tasks with short and firm deadlines
• Log and file HW ECNs, verifying attachments are present
• Support IT for traceability of Library archives and workflows
• Provide assistance to staff as required on:
• Control released software issued on physical/magnetic media (e.g., diskettes, tape, hard drive, CDs, etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.)
• Convert legacy document data in various formats (e.g. WordPerfect, DOORS) into current company standard formats (e.g. Word, Visio, PDF, etc.)
• Ensure proper document revision control following Engineering Change Control processes
• Verify, validate and maintain all soft copies of current drawings
• Providing copies (hard or soft copy) of archived items as required.
• Maintain high quality of work under pressure
• Update and maintain databases for all released drawings, including off-site Archives
• Manage priorities with competing deadlines, across multiple projects
• Acquire and maintain updated knowledge of tools & applications, such as Livelink, ClearQuest, Shared Palma, SharePoint, Nitro, DOORs/Polarion, Citrix account, Web Cloud, etc.

Requirements

a. Desktop publishing tools

• Excellent written and verbal English
• Ability to work with minimal supervision and co-ordinate with all team members
• Bilingual proficiency in French and English is a definite asset
• 2 years’ experience with documentation control
• Experience editing and formatting documents/drawings; technical content preferred
• Undergraduate degree or post-secondary diploma in a relevant field
• Meticulous attention to detail, ensuring accuracy, quality, and compliance to internal guidelines/directives
• Advanced computer literacy – Microsoft 365 (Excel, Word, SharePoint, Visio etc.), Nitro
• Strong administrative skills including organization, problem-solving, time management, and effective communication.
• Advanced level skills in document and file management/control tools, e.g. LiveLink, SharePoint, JFrog Artifactory
• Familiarity with Engineering tools, e.g. ClearQuest, Shared Palma, DOORS
• Candidates with an innovative & growth-oriented mindset, open to continuous learning, especially in the area of new AI technologies and skills, will be given priority for this role.
• Proficiency in Spanish, Cantonese, Mandarin, and Arabic, in addition to English, may be desirable.

Benefits

Pay Rate: $29.15/hour

Training + Development

Interview process

Visa Sponsorship

Security clearance