Document Control Technician

Description

Manages the dissemination of project documents to project staff, maintains both hard copy and electronic files, responds to records requests, and prepares project files and administrative record for final closeout and retention.

Process, distribute, retrieve, maintain and archive all project related records received and sent by LAWA. Assist in managing project and program records, utilizing LAWA’s Project Management Information System, PMWeb, and hard-copy files.

• Support for project teams in organizing workflows and approvals.
• Prepare transmittals, distribute documents using PMWeb, and retrieve documents through PMWeb software.
• May be assigned training duties to train new staff on document controls procedures.
• The control, scanning, indexing, linking, hardcopy filing and distribution of documents in PMWeb. This includes internal records of the Airports Development Group (ADG), and those processed with external entities such as City Agencies, consultants, and contractors. Manage flow of records to project participants distribution, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project records and the control and distribution of documents in PMWeb.
• Participation in project meetings, as necessary.
• May be designated as a lead Document Control Technician on a project or element.

Requirements

Hardware/Software Knowledge

The qualified candidate may be co-located with the construction management team in a field construction environment once training is completed. Candidate should have the means to drive distances between office and field locations.

• Certification for document control professionals highly desirable
• Must possess a “can-do” attitude: able to produce consistently accurate results at a fast pace.
• Must be highly organized and detail oriented.
• Previous experience managing a Document Control effort for a large-scale ($25M+), construction project or program required. Experience in a large-scale, billion-dollar public-sector construction program highly desirable.
• Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
• Proven accuracy, reliability, and completeness in job accomplishment. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.
• Maybe required to work various shifts as needed
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Must be detail oriented and highly organized
• Demonstrate proficiency with Microsoft Office suite of software products, Ex. Excel, Word, etc.
• 5-10 years’ experience with document processing and data management. Document processing experience at large international airports preferred
• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
• Effective oral and written communication skills.
• Experience with Microsoft Office Suite and Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, PMWeb and/or Documentum highly desirable.
• Previous experience in a construction environment is highly desirable.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.
• Two-year technical degree
• Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
• Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds

Benefits

Salary Range: $66,560 to $85,280 YR

Training + Development

Interview process

Visa Sponsorship

Security clearance