Project Records Manager/Administrative Assistant

Description

• Works cooperatively with the team to achieve objectives
• Works with VP of Construction Staff to keep minutes and setup staff meetings
• Compiles and submits expense reports as requested
• Provides support by scanning, filing, copying, and data entry
• Maintain construction project records and document control under the direction of a Construction Manager and Responsible Charge Engineer
• Note taking/capturing minutes of various construction related meetings , as well as document daily occurrences, meetings, and communications
• Provides administrative support such as maintaining office supplies, scheduling, and organizing activities such as meetings, travel, conferences, and training activities
• Generates or coordinates the develop of reports and project related correspondence
• Assists in project close-out
• Sets up, process, and track construction related project documents utilizing VDOT’s construction contract administration software (PlanGrid, AWP, and ProCore)
• Maintain various excel tracking spreadsheets related to project financials and staffing
• Monitors contractor compliance with state and federal requirements related To Equal Employment Opportunity and wages
• Attends and prepares minutes for various project meetings
• Monitor and maintain issue log regarding Notices of Intent To file claims against VDOT and ensure that the records are complete, factual, and that a project timeline of each issue is included
• Develops and maintains constructive and cooperative working relationships with all employees and clients

Requirements

• A satisfactory motor vehicle report (MVR)
• Valid driver’s license
• Construction related documentation including: general correspondence/files, monthly pay estimates, request for information logs, submittal logs, meeting minutes, equal employment opportunity records, daily inspection reports, daily diaries, project sketches, and material notebook
• Preferred experience in the following:
• Functional computer usage including familiarity with Microsoft office suite software and all construction management software systems used by the Department
• High School diploma or equivalent with 3 - 5 years of administrative support experience, preferably in construction or engineering or a Bachelor’s degree
• Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines

Benefits

• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement savings plan + employer matching
• Employer-Paid short-term disability and long-term disability
• Medical, Dental, & Vision
• Student Debt Retirement Match
• Wellness incentives
• Paid Time Off (PTO) and holidays
• Employer-Paid Life/AD&D insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance