To Assist the visit and walk arounds of the Consultants for FRA,H&S Audits, WAH, Water, etc.
To liaise with tenants and deal with any operational queries they might have.
To comply with Health and Safety on site, maintaining accurate records, using the Meridian (Vanity) system, and support contactor management as appropriate.
To respond to requests for maintenance /via telephone and electronically. Delegating to the correct team and following up
To liaise with the suppliers on the access arrangements to ensure a smooth process
To Raise Ad-Hoc and contract Purchase orders as detailed by the team, filing and sending them as appropriate. Adding Pos to the Elogs (Vanity) Portal
To review supplier paperwork both on site (logbooks) and electronic reports
To identify and escalate situations requiring urgent attention.
Review compliance through (Vanity) and chase suppliers and internal teams for the required documents where compliance is upcoming or overdue, ensuring all evidence is uploaded.
To oversee meter reading collection within all required buildings and filter for anomalies, to send this sheet to a dedicated email address each month for accurate billing.
To book access with tenants for maintenance visits
Gain an understanding of the service charge budgets and their schedules
To research questions and solutions using available information resources, advising the GM/ESM of the suggested actions
Carry out weekly and monthly property inspections, filling out Vanity where applicable
Raise insurance claims through the relevant portal
Develop an understanding of how to build and maintain client, supplier and customer relationships.
Take notes at regular meetings and share the summary with the teams
To review actions raised through (Vanity) , delegate them to the relevant suppliers, provide regular comments on overdue actions with supporting evidence attached
Prepare activity reports and provide statistical data to the GM to inform operational strategy.
Contributes to team business plan/strategy
Requirements
excel
databases
legislation
building ops
problem solving
teamwork
Understand insurance relating to buildings and the FSA regulations.
Able to work as part of a team, supporting colleagues.
Understand and use industry/specific IT applications.
Willing to learn and expand the processes of the helpdesk function as the role progresses.
Able to use IT software such as Word, Excel, and databases.
Constantly updating knowledge of legislation relating to property management.
Understand how property is constructed and how plant works; working knowledge of fundamental building operations, relevant hard and soft services knowledge. Know and be able to apply legislation and policies relating to Environmental protection.
Understanding of key issues to be noted on property inspections.
Understand the principles of service charges.
Can demonstrate adaptability and attention to detail, with strong problem analysis and problem-solving skills.
Be able to communicate effectively verbally and in writing
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
Founded 1906
Year Established
Operates as the world’s largest commercial real estate services firm with a long-standing history.
100+ Countries
Global Presence
Maintains a strong presence across continents, offering market-leading research and analytics.
Specializes in property leasing, investment management, and advisory services across global markets.
Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors.
Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks.
Known for its innovative use of technology and data to drive real estate decisions.
Operates across various sectors, with significant expertise in healthcare, retail, and logistics.
Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.
Culture + Values
Respect – We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration.
Integrity – No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for.
Service – We approach our clients’ challenges with enthusiasm and diligence, building long‑term relationships by connecting the right people, capital and opportunities.
Excellence – We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.
Environment + Sustainability
97% from Properties
Emission Sources
Ninety-seven percent of emissions stem from managing and developing properties for clients.
50% Reduction
Scope 1 and 2 Emissions
Aiming to cut Scope 1 and 2 emissions by 50% by 2030.
100% Renewable
Corporate Energy
Switching to 100% renewable energy by 2025 and 100% electric vehicles by 2035.
68% Cut
Corporate Emissions
Recognized by Forbes as a U.S. Net-Zero Leader with significant emission reductions.
Committed to Net Zero greenhouse gas emissions across its value chain by 2040.
Targets validated by the Science Based Targets initiative (SBTi), aligned with limiting warming to 1.5 °C.
Inclusion & Diversity
26,000 members
EBRG Membership
The company supports a culture of belonging and respect through 26,000 employees across 22 Employee Business Resource Groups (EBRGs).
Maintain zero tolerance for discrimination in any form; insist on a workplace where everyone is treated fairly and with respect.
Foster a culture where every employee feels they belong, are heard and valued—creating a more engaged and productive workforce.
Aspire to be diverse across all dimensions to build stronger teams and better outcomes through varied perspectives, backgrounds and life experiences.