Construction Payroll Administrative Assistant

Description

• Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
• Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
• Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
• Run weekly or bi-weekly payroll for field and office staff, verifying hours, pay rates, and job codes.
• Prioritize and manage multiple tasks, changing priorities as necessary
• Prepares and distributes internal communications and serves as a central clearing position for general information.
• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
• Maintaining employee records, handling deductions and benefits, and preparing reports, often with tight deadlines.
• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
• Pulls and put files to dead storage as required.
• Provide prompt and professional service to all internal and external clients.
• Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
• Provide support by photocopying, filing, and sending faxes as needed.

Requirements

• Occasional lifting of up to 30 lbs.
• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
• Construction experience highly desired
• Work under pressure and adapt to changing requirements with a positive attitude
• Self-motivated, proactive and an effective team player
• Minimum 3-5 years experience in office administrative work
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Oral and written communication skills as required for the position
• Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
• Associate degree in Business Administration or related discipline
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Benefits

• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Disability Income Protection Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Medical, Dental, Vision Insurance
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Charitable Giving Match with our Rosendin Foundation
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• ESOP - Employee Stock Ownership

Training + Development

Interview process

Visa Sponsorship

Security clearance